Administrative Assistant, Middle School Principal

The North Penn School District seeks to develop a community that values and adapts to diversity. We strive to acknowledge, respect, understand, and celebrate the dynamics of racial and cultural differences. Through the development of culturally proficient staff, the establishment of structures that promote equitable opportunities, and partnerships with families and students, our School District will create an environment of respect where all members of the school community are empowered to learn, grow, and appreciate one another.  We look forward to your interest! 

Title: Administrative Assistant � Middle School Principal

Reports To: Principal

Takes Direction From: Principal/Assistant Principal

Schedule/Calendar: 7.5 hours/day    37.5 hours/week      261 days/year

Summary: Performs secretarial function using specialized knowledge of district and building policies, practices, and procedures. Supports the principal by maintaining confidential material and building records, accurately completing correspondence, and preparing budgetary requisitions. 

Essential Functions:

• Observe all board policies and administrative regulations regarding attendance, confidentiality and community relations.
• Communicate and schedule building use with Community Ed. Maintain and compile monthly calendar of events, and monthly building use calendar.
• Provide information and assistance to teachers, students, assistant principals.
• Answer phones and schedule all appointments and conferences for principal.
• Coordinate, collect, and process all materials for the opening and closing of each school year. 
• Maintain master activities account book, petty cash account, and compile monthly reports.
• Prepare individual account reconciliation reports on a monthly basis for activity accounts.
• Distribute key and build access cards to staff.
• Assist principal with budget and prepare all purchase orders for approval by principal.
• Type, distribute and collect teacher assignment notifications, teacher chaperone lists and extra duty paperwork.
• Entry of activity dates and times for next school year's calendar.
• Additional duties as assigned by supervisor.

Education and/or Certification Required: 

• High School Diploma 

Experience Needed: 

• Two years' office experience (preferably in a school setting)

Requisite Skills:

• Interpersonal and Communication Skills
• Organizational skills
• Proficient Word Processing and Typing Skills
• Proficient Database and Spreadsheet Skills
• General Computer skills
• Ability to multitask
• Self motivated
• Confidential
• Experience with general office equipment (fax/copier/telephone system)
• Accuracy

ADA Compliance:

Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of this position.  

Physical Requirements: (Choose one of the following.)

?    Sedentary?    Light work              ?  Medium work

?    Heavy work    ?    Very heavy work

ADA Compliance: 

Physical Requirements:  Choose one of the following.  Most desk jobs are sedentary or light:

Sedentary:  involves sitting most of the time.  Incumbent should be able to exert up to 10 lbs of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or move objects. 

Light work:  If the use of arm and/or leg control requires exertion of forces greater than that for sedentary work and the individual sits most of the time, the job is rated for light work.  The incumbent should be able to exert up to 20 lbs of force occasionally, and/or up to 10 lbs of force frequently, and/or a negligible amount of force constantly to move objects. 

Medium work:  The incumbent should be able to exert up to 50 lbs of force occasionally, and/or up to 20 lbs of force frequently, and/or up to 10 lbs of force constantly to move objects. 

Heavy work:  The incumbent should be able to exert up to 100 lbs of force occasionally, and/or up to 50 lbs of force frequently, and/or up to 20 lbs of force constantly to move objects. 

Very heavy work:  The incumbent should be able to exert in excess of 100 lbs of force occasionally, and in excess of 50 lbs of force frequently, and in excess of 20 lbs of force constantly to move objects. 

HR USE ONLY

Last Revised:   __________________           Reviewed by:                                      Grade Level: