Assistant Program Director

Position Description

 

Position

Assistant Program Director

 

Classification

Non-Exempt

 

Compensation

$42,000

 

Department

Patterson Community Center

 

Location

210 Alexander Avenue

 

Reports to

Department Head of Middle Schools

 

 

General Overview: East Side House Settlement is a community resource in the South Bronx. We believe education is the key that enables all people to create an economic and civic opportunities for themselves, their families and the communities. We are seeking a dynamic, hard-working and creative leader who shares our passion for providing exceptional programming to children and families in the South Bronx and Northern section of Manhattan.

The Cornerstone is a community center in a New York City Housing Authority public housing development, with evening and weekend programming for middle school, high school, and adults. The Assistant Program Director helps manage the daily operations, planning and scheduling for the Cornerstone and is responsible for creating a community center that is inclusive, welcoming and responsive to the needs of the community by ensuring a continuum of services and youth development programming for families and youth of ESH. They are responsible for supervision of staff, interns and assisting in overall program development, both in-person and virtually.

 

Duties and Responsibilities:

Administrative:

• Assist in the planning coordination, and implementation of Afternoon, Evening, and Weekend programming, in-person and virtually.
• Assist in supervision of all part-time Group Leaders and Activity Specialists.
• Provide coverage and supervision to evening and weekend programming.
• Responsible for recruitment and retention of Cornerstone participants.
• Assist in registration and oversight of summer jobs programs: SYEP, PSP, LTW, etc.
• Provide on-site crisis intervention when the program is in operation.
• Ensure the smooth operation of the program within the building including responding to specific maintenance and security concerns.
• Conduct daily facility walkthroughs, monitor and inventory the use of equipment and supplies to ensure the equipment is repaired when necessary and that adequate supplies are maintained.
• Attend agency wide trainings and meetings.
• Work with Program Director to help plan and facilitate professional development opportunities.
• Oversee all documentation pertaining to evening program including enrollment forms, visitor logs, activity sheets, fliers, permission slips incident reports etc.
• Assist in the facilitation of program activities and special events.
• Responsible for intake requests for special initiatives throughout the year.
• Create and maintain a calendar of activities and events pertaining to evening program.
• Assist in the facilitation of ongoing staff meetings.
• Attend community Advisory Board Meetings.
• Cultivate, partner and communicate effectively with consultants and community partners as needed.
• In consultation with Program Director, assist in the onboarding of staff members.
• In partnership with Program Director, assist in data entry into DYCD database.

Remote Engagement:

• Experience facilitating live and pre-recorded activities
• Familiarity using web-based platforms to engage participants: zoom, google classrooms, etc.
• Monitor participant engagement and safety while on live sessions remotely
• Facilitate wellness checks/calls to families
• Follow remote working plan, policies & procedures as highlighted by the supervisor
• Maintain remote/virtual attendance logs & records
• Ensure the safety of program staff and participants over remote platforms.

Facility:

• Maintain and diligently follow up on facility logs to ensure timely response
• Ensure facility maintenance and cleanliness and coordinate with partner agencies (NYCHA & DYCD) to address facility issues proactively
• Bi-yearly beautification/upgrade projects for the center
• SUMMER: Manage all program operations (open seven days a week) as required and be available during off-hours to provide additional support as needed to the Assistant Director and Evening Supervisors (including weekends).

 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

 

Education, Experience and Skills Required:

Minimum requirements:

1. Associates degree or equivalent of 3+ years in youth services
2. Familiarity with respective BX communities, key stakeholders and resources
3. Experienced in designing, planning, and implementing structured programs
4. 1+ years of budget, contract and grant management experience
5. High level of proficiency in administrative work
6. Capacity to thrive under pressure while working on multiple tasks and projects
7. Knowledge of the public education system and positive youth development best practices
8. Strong communication skills, writing and organizational skills
9. A team player with demonstrated commitment to working with urban youth and young adults from a strength-based perspective
10. Bi-lingual (Spanish preferred), but not required
11. Experienced in DYCD programming regulation and DYCD online

 

Competencies

1. Project Management
2. Problem Solving/ Analysis
3. Communication Proficiency
4. Customer Service
5. Public/Community Relations
6. Teamwork Orientation

 

Position Type and Expected Hours of work:

This is a full-time position. Work days/hours subject to change based on ESH’s needs.

 

Required Clearances

1. Clearance by the Department of Health (DOH)
2. Clearance by the Department of Education (DOE)
3. Clearance from the New York State Child Abuse Registry
4. Must obtain NYC Dept. of Health fingerprint clearance and State Central Registry (SCR) clearance ($25 fee)

 

Required Trainings

1. Mandated Reporter, 2 hours - http://www.nysmandatedreporter.org/TrainingCourses.aspx
2. Health & Safety Training, 5 hours - https://www.ecetp.pdp.albany.edu

 

Work Environment

Corporate casual. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

 

Supervisory Responsibility

This position may supervise assigned personnel, including front line staff and/or support staff.

 

Expected Work Schedule:

School-Year: Monday-Friday, 8am–4pm, 10am–6pm, or 2pm-10pm, alternating Saturdays and School Holidays.

Summer: Monday-Friday, 8am–4pm or 3pm–11pm; at least 3 days out of the summer program weeks PD must close program at 11pm; Saturdays (various);.

 

Travel 

Travel is primarily locally during the business day.

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. This is generally a sedentary role; however, some filing and site visits are required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

 

 

We are an Equal Opportunity Employer

 

AAP/EEO Statement

ESH encourages people with disabilities, minorities, veterans and women to apply. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.