Project Accountant

Key Responsibilities

Project Financial Oversight

• Review project setup completed by Project Administrators to ensure accuracy of budgets, cost codes, and contract information.
• Monitor, analyze, and reconcile project labor costs, including:
  • Tracking hours by job and cost code
  • Reviewing labor allocations and productivity trends
  • Verifying accuracy of field time entries before payroll processing
  • Identifying labor cost variances and communicating them to Project Managers
• Monitor and analyze overall project costs, commitments, and percent-complete data; prepare monthly cost-to-complete updates.
• Review subcontractor and vendor invoices for proper coding, accuracy, and contract compliance.
• Verify project-related purchase orders, change orders, and budget adjustments entered by Project Administrators.

Billing Support & Receivables

• Review monthly billings (AIA) prepared by Project Administrators for accuracy and completeness.
• Ensure supporting documentation—including labor backup—matches billing requirements.
• Assist with tracking outstanding receivables and following up on payment status.
• Support monthly billing and cash flow reporting for the Director of Finance & Administration.

Reporting & Analysis

• Prepare monthly project financial packages, including labor analyses, cost reports, and margin tracking.
• Analyze budget-to-actual performance, cost trends, labor productivity, and variance drivers.
• Support quarterly and annual forecasting with updated project and labor data.
• Assist with providing audit support related to project and labor accounting.

Compliance & Administrative Support

• Ensure compliance with contract requirements, insurance certificates, bonding, and other project-specific documentation.
• Support project closeout, including verification of final billing, labor reconciliation, and contract summaries.
• Participate in process improvement initiatives to enhance reporting, labor tracking, and internal controls.

Qualifications

Required

• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent experience.
• 2-3 years of experience in project accounting within construction or subcontracting.
• Strong understanding of job cost accounting, labor tracking, WIP reporting, and construction billing formats.
• Proficiency with construction accounting systems (Sage Intacct a plus).
• Advanced Excel skills and the ability to analyze complex labor and cost data.
• Strong communication skills and exceptional attention to detail.

Preferred

• Experience in plumbing, mechanical, or MEP subcontracting.
• Familiarity with Texas lien laws and Houston-area billing practices.
• Experience supporting multi-million-dollar projects.

Core Competencies

• Strong analytical and problem-solving skills.
• High attention to detail and accuracy.
• Collaborative and team-oriented mindset.
• Ability to manage multiple priorities and deadlines.
• Professional integrity and discretion.