Property Preservation Conveyance Specialist

Job Summary The Property Preservation Conveyance Specialist is responsible for managing a portfolio of approximately 150 loans, serving as the primary liaison between investors and vendor partners to oversee property preservation, inspections, and the successful on-time conveyance of assets. Your goal is to mitigate risk, control costs through diligent photo audits, and ensure all properties meet strict investor and HUD guidelines. Essential Duties and Responsibilities Portfolio & Vendor Management. Manage an active portfolio of 150 loans, ensuring all preservation and inspection services are ordered and tracked. Act as the central liaison for investors and third-party vendors. Monitor daily First Time Vacant (FTV) reports to order initial secures and ensure completion within investor timelines. Process vendor cancellations and update the MSP Property Preservation template promptly. FHA Conveyance & Compliance. Ensure the successful, on-time conveyance of all FHA loans, adhering to specific HUD requirements. Monitor loans under CWCOT (Claim Without Conveyance of Title) program to file necessary conveyance extensions. Review all Over Allowable (OA) submissions, providing necessary supporting documentation to secure approvals. Quality Control & Cost Management Conduct photo audits on all completed work orders to verify that vendors are utilizing "allowable" services effectively. Review FTV inspection reports and photos to identify and document property concerns early in the process Audit bid work to ensure costs are controlled and repairs are necessary and completed as requested. Repair Coordination & Insurance Claims Coordinate all repairs required for conveyance, ensuring work meets the proper scope and quality. Partner with the Escrow Team and third-party insurance vendor to file and track insurance claims for insurable, surchargable, or emergency damage. Monitor daily damage reports; escalate and document emergencies immediately to protect the asset from further depreciation. Reporting & Tracking Monitor the weekly Sale Held Report and coordinate vendor actions to align with updated sale dates. Maintain documentation of all preservation activities per investor and regulatory guidelines. Performs other duties as assigned Position Requirements Education High School diploma or GED equivalent required Experience Minimum 5 years in Mortgage Servicing, Property Preservation, or FHA Conveyance is required. Functional/Technical Skills Technical Skills: Proficiency in MSP (ICE) is highly preferred. Knowledge: Comprehensive understanding of FHA/HUD preservation guidelines and platforms is required Detail-Oriented: Strong ability to perform photo audits and identify discrepancies in repair bid scopes is required Communication: Excellent verbal and written skills for negotiating with vendors and collaborating with internal teams preferred. Environmental/Physical Demands Work is typically performed in a standard office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sustain predictable work attendance, communicate with others, frequently required to stand, walk, sit, and use arms, hands and fingers to reach, handle or touch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Pursuant to the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of an employee. The Company reserves the right to amend or modify this document at any time and without notice.