Administrative Services Coordinator (Baton Rouge, LA)

We take great strides to ensure our employees have the resources to live well, be healthy, continue learning, develop skills, grow professionally and serve our local communities. We invite you to apply for a career with us.

Residency in or relocation to Louisiana is preferred for all positions.

The Administrative Services Coordinator provides day-to-day operational support across divisional functions.  This role supports service execution, handles routine requests, and ensures tasks are completed accurately and on time. The position focuses on supporting internal operations and assisting more senior team members by executing defined processes, coordinating service requests, and maintaining operational records.

NATURE AND SCOPE

• This role does not manage people

• This role reports to this job: Divisional Leadership

• Necessary Contacts: Must work cross-functionally with internal and external customers at all levels.

How You Contribute to the Company's Mission In This Role

• Support daily divisional operations across the division.

• Receive and fulfill routine requests from internal customers.

• Track and update service requests, inventory, and operational records.

• Assist with coordination efforts between divisional staff and vendors to ensure efficient service delivery and operational support

• Support procurement, contracting, and vendor lifecycle activities

• Support divisional financial processes, including invoicing, accounts receivable, and accounts payable

• Assist with maintaining organized records and filing systems.

• Generating building identification (ID) cards for replacement of badges, new employee hires, and/or contingent workers

• Support data entry, reporting, and documentation activities.

• Ensuring confidentiality and security of any and all Information (personal employee information through system security protocol)

• Provide planning and coordination support to various safeguarding and emergency preparedness activities as needed.

• Maintain ongoing reporting activities through data collection as well as conducting ongoing research to assist with development of program plans

• Assisting with the development of divisional policies and procedures to ensure compliance with regulating agencies

REQUIRED QUALIFICATIONS

• High School Diploma or equivalent required

• 1 year of experience in an operational coordination, administrative, or support role required.

• Strong organizational and coordination skills with the ability to manage multiple priorities.

• Working knowledge of access control systems, badging processes, or similar operational platforms.

• Experience working with vendors and supporting procurement and contract processes.

• Attention to detail and accuracy in financial and administrative tasks.

• Strong communication skills and ability to work cross-functionally with internal and external partners.

• Must demonstrate strong problem-solving skills while performing research capabilities in a competent and professional manner with minimal direction.

• Ability to work with a diverse and multi-disciplinary team and work proficiently in a fast-paced demanding environment.

• Highly proficient in Microsoft Office products (e.g. Word, Excel, PowerPoint, and Outlook) and or Program Management Software (e.g. MS Project).

PREFERRED QUALIFICATIONS

• Experience supporting physical security, access control, facilities, or workplace services functions preferred.

• Experience with vendor coordination, procurement processes, and AR/AP activities preferred.

• Working knowledge and competent use of SharePoint is preferred.

• OSHA certification or AED/CPR certification preferred.

Additional Accountabilities and Essential Functions
The Physical Demands described here are representative of those that must be met by an employee to successfully perform the Accountabilities and Essential Functions of the job. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions

• Perform other job-related duties as assigned, within your scope of responsibilities.

• Job duties are performed in a normal and clean office environment with normal noise levels.

• Work is predominately done while standing, walking, or sitting.

• The ability to comprehend, document, calculate, visualize, and analyze are required.

An Equal Opportunity Employer

All internal employees please apply through Workday Careers.

PLEASE USE A WEB BROWSER OTHER THAN INTERNET EXPLORER IF YOU ENCOUNTER ISSUES (CHROME, FIREFOX, SAFARI)

Additional Information

Please be sure to monitor your email frequently for communications you may receive during the recruiting process. Due to the high volume of applications we receive, only those most qualified will be contacted. To monitor the status of your application, please visit the "My Applications" section in the Candidate Home section of your Workday account. 

If you are an individual with a disability and require a reasonable accommodation to complete an application, please contact [email protected] for assistance.

In support of our mission to improve the health and lives of Louisianians, we encourage the good health of its employees and visitors. We want to ensure that our employees have a work environment that will optimize personal health and well-being. Due to the acknowledged hazards from exposure to environmental tobacco smoke, and in order to promote good health, our company properties are smoke and tobacco free. 

We perform background and pre-employment drug screening after an offer has been extended and prior to hire for all positions. As part of this process records may be verified and information checked with agencies including but not limited to the Social Security Administration, criminal courts, federal, state, and county repositories of criminal records, Department of Motor Vehicles and credit bureaus. Pursuant with sec 1033 of the Violent Crime Control and Law Enforcement Act of 1994, individuals who have been convicted of a felony crime involving dishonesty or breach of trust are prohibited from working in the insurance industry unless they obtain written consent from their state insurance commissioner.

Additionally, we are a Drug Free Workplace. A pre-employment drug screen will be required and any offer is contingent upon satisfactory drug testing results.