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Operations Manager- Network & Vendor Relations (NY)
Bronx, NYPosted 6 days ago
onsite
Job Description
Job Id:
251
# of Openings:
0
Compensation:
Who We Are
Excellence Community Schools is a nonprofit charter management organization that prepares young people to compete for and succeed in top-tier high schools. Through our Bronx and Stamford Excellence schools, we cultivate intellectual, artistic, social, emotional, and ethical development within a caring and rigorous academic environment.
Who We Need
The Operations Assistant will help organize and run the daily administrative operations of the facility, support a myriad of office tasks, and work diligently under the supervision of the Director of Vendor Relations and Billing. The ideal candidate will possess a keen attention to detail, be highly organized, have excellent interpersonal and communication skills, maintain confidentiality, and have excellent problem-solving skills.
Key Responsibilities
Excellence Community Schools is a nonprofit charter management organization that prepares young people to compete for and succeed in top-tier high schools. Through our Bronx and Stamford Excellence schools, we cultivate intellectual, artistic, social, emotional, and ethical development within a caring and rigorous academic environment.
Who We Need
The Operations Assistant will help organize and run the daily administrative operations of the facility, support a myriad of office tasks, and work diligently under the supervision of the Director of Vendor Relations and Billing. The ideal candidate will possess a keen attention to detail, be highly organized, have excellent interpersonal and communication skills, maintain confidentiality, and have excellent problem-solving skills.
Key Responsibilities
- Administrative Support & Office Operations
- Manage office functions and provide assistance to network staff.
- Sort and distribute communications in a timely manner.
- Manage building intercom communications.
- Provide general support to visitors and callers.
- Manage storage and supply areas.
- Organize and monitor supply levels, receive deliveries, and verify items received.
- Manage and address office-related issues as they arise.
- Process and manage vendor time sheets.
- Coordinate onboarding of vendors.
- Manage porter coverage.
- Maintain trusting relationships with suppliers, customers, and colleagues.
- Organize and maintain digital filing system for contracts and compliance documentation to ensure secure and organized archiving of vendor and billing documentation.
- Manage and track vendor purchase orders, ensuring timely processing and filing.
- Assist in the collection and management of insurance documentation from all current and potential vendors.
- Manage accounts for fire and burglar alarm services, ensuring contracts are current.
- Provide regular updates on pending tasks.
- Participate in weekly meetings with multiple stakeholders as needed
- Support scheduling of conferences rooms and events
- Performs other duties as assigned.
Qualifications
- Minimum 3 years of work experience in office or operations management, preferably in a nonprofit or educational setting
- Bachelor's Degree required
- Strong organizational and multitasking skills with keen attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality, work independently, and take initiative in solving problems.
Compensation:
- Starting salary $60,000. Salary is commensurate with experience and qualifications.
- Health, dental, vision benefits, & 403b available.
- Paid Time Off/Paid Sick Leave/Parental Leave/FMLA
- Short-term, Long-term Disability benefits, and Life Insurance
- Up to $5000/year Tuition Reimbursement
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