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Realty Operations Group

Project Coordinator – Procurement & Estimating

Realty Operations Group
New York, NY, USPosted 1 months ago
onsite

Job Description

General Summary: 

We are seeking an organized, detail-oriented, and motivated Project Coordinator to join our Procurement team. The Project Coordinator will support procurement processes, vendor onboarding, cost estimating activities. 

Essential Job Functions/Responsibilities:

  •  Assist in vendor onboarding by collecting, reviewing, and tracking required documentation 
  • Maintain vendor information in procurement systems (Ivalua, Yardi) and ensure accuracy of data.
  • Support RFP processes by gathering vendor quotes, preparing bid comparisons, and coordinating communication with suppliers.
  • Help coordinate site visits, pre-bid meetings, and clarification calls with vendors.
  • Track vendor compliance, insurance renewals, and performance metrics.
  • Assist in creating and maintaining procurement and estimating project schedules.
  • Track milestones, deliverables, and budget updates for active projects.
  • Coordinate with internal teams (construction, legal, accounting) to ensure smooth project execution.
  • Support the preparation of project status reports and presentations for leadership review.
  • Gather and organize cost data from vendors and subcontractors for estimating purposes.
  • Assist in preparing cost analyses and bid leveling sheets for management review.
  • Research market pricing and trends to support accurate cost estimates.
  • Monitor and manage procurement and estimating team inboxes, routing requests to appropriate staff.
  • Maintain organized digital records for vendor documentation, contracts, and project files.
  • Prepare reports, spreadsheets, and presentations as needed.

Qualifications:   

  • Bachelor's Level Degree is required; Engineering focus preferred
  • 1-2 years of vendor management, project coordination, and/or estimating support within construction or real estate development is preferred

Skills:

  • Strong organizational and time management skills with the ability to handle multiple priorities.
  • Excellent communication and interpersonal skills for collaborating with vendors and internal teams.
  • Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
  • Analytical mindset with attention to detail and accuracy.

Company Benefits:

The Company offers a benefits package which includes Medical, Dental, Vision, 401(k) Plan, Profit Sharing, Health Savings Account, Flexible Spending Accounts for Medical and Dependent Care, Pre-Tax Transit Program, Life Insurance, Accidental Death & Dismemberment Insurance, Short-Term Disability, Long Term Disability, Paid Time Off (PTO) and Company Paid Holidays.

About Realty Operations Group
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Project Coordinator – Procurement & Estimating at Realty Operations Group | Renata