Principal Assistant

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

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Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

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Role ID – C004712

Role Duties and Responsibilities

• Manage/coordinate/execute all maintenance and modifications for electrical, electronical and mechanical (HVAC), water, kitchen, sewage, gas and security systems;
• Manage daily activities for the electro-technical team in cooperation with the Buildings and Facilities Helpdesk;
• Manage and monitor the BMS system;
• Set up a full maintenance programme together with the building owner for all electrical/electronical and mechanical/technical assets, ensuring that all Health & Safety (H&S) and Legal inspection and audit requirements are met.;
• Set up user policies for technical installation managed by other Service Lines;
• Assist Head, Buildings and Facilities in the planning of all replacements, modifications and upgrading of existing building installations, based on economic life-cycle of the installation, and according to safety and environmental legislation;
• Keep all technical documentation and the 'as built' files up to date;
• Manage all technical outages with the different users, provide risk logs, and implement lessons learned;
• Monitor and provide optimizations for the consumption of utilities;
• Supervise, and where necessary, carry out corrective and preventive maintenance of buildings, including general technical installations;
• Supervise, and where necessary, carry out modifications, up- keep and repairs of buildings and utilities;
• Assist in installation of experimental equipment and fitting-out of laboratories, test beds, computer facilities, and equipment in support of the Agency's projects;
• Supervise and assist in relocation of office furniture, technical/scientific equipment, etc;
• Assist in preparing technical and administrative reports and maintain drawings and technical documentation of hot/cold water, HVAC, heating, drainage and sanitation 'as built';
• Maintain up-to-date knowledge of the trade and skills;
• Assist the building and facilities on-call duty team;
• Assist in budget preparation;
• Draft input for contracts, statement of works (SOW) and purchaseorders;
• Deputize for higher grade staff, if required;
• Perform other duties as may be required.

Essential Skills, Experience and Certifications

• Vocational training at higher level in a relevant discipline, leading to a professional qualification or;
• Equivalent combination of qualifications and experience, or;
• A minimum of 8 years relevant experience;
• Knowledge of power/electrical distribution systems and the norms TIA ANSI/TIA-568, ANSU/TIA-569 and ANSI/TIA/EIA-606-A-2002;
• Very good understanding of building maintenance, quality requirements and ability to manage in-house technical staff as well as onsite contractors conducting maintenance;
• Knowledge of modern building technical standards and applications such as building management electronics, BMS, HVAC systems;
• Knowledge of local standards for fire safety;
• Experience with administration and admin software, providing statistics and digital archiving documentation;
• Experience in prioritising in a high volume workload and pressured environment;
• Good written and spoken English communication skills;
• Good knowledge of applicable general building technical installations regulations.

Education

• A higher educational qualification but less practical experience or a less formal educational background combined with particularly relevant practical experience may also be acceptable;

Language

• A thorough knowledge of one of the two NATO languages, both written and spoken, is essential and a working knowledge of the other is required.
• A working knowledge of French – both written and spoken.

Desirable Skills, Experience and Certifications

• Experience with presentation systems (visual display systems; projection system; video/audio conferencing equipment);
• Good awareness in recognition of hazardous materials, stock and handling prescription;
• Good knowledge with reference to no-break diesel generator sets;
• Knowledge of building mechanical systems and plumbing works;
• Practical experience in the repair and maintenance of central heating plant;
• Prior experience of working in an international environment comprising both military and civilian elements;
• Knowledge of NATO responsibilities and organization, including ACO and ACT.

Working Location

• Brussels, Belgium

Working Policy

• Onsite

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance