Administrative Assistant - Viaero Fiber

Grand Island, NEPosted 2 weeks ago

Regular Full-Timeonsiteentry

Job Description

We’re looking for a highly organized, proactive professional who thrives on keeping teams aligned, projects moving, and leaders on track. As our Fiber Administrative Assistant, you’ll play a key role in supporting our network, engineering, and construction teams—acting as the connective tissue that ensures nothing slips through the cracks.

This is not a passive administrative role. The ideal candidate is confident managing up, anticipating needs, and bringing structure to a fast-paced, deadline-driven environment with multiple stakeholders.

What You’ll Do

Partner closely with management and construction teams to organize, track, and move engineering and construction projects forward
Own project tracking systems, including creating and maintaining scheduling spreadsheets, reports, and status updates
Keep leadership organized and accountable by proactively following up on deadlines, deliverables, and priorities
Maintain accurate and up-to-date network documentation within Quickbase
Track, order, and manage inventory of network materials to ensure projects stay on schedule
Coordinate contractor compliance by obtaining and tracking certificates of insurance for all projects
Manage and maintain detailed records, including permits, project documentation, and materials tracking
Provide general administrative and data entry support as needed

What You Bring

A natural ability to **manage up**—you’re comfortable keeping multiple supervisors organized, informed, and on track
Strong organizational skills with a sharp attention to detail and follow-through
The ability to prioritize and re-prioritize in a fast-moving environment with competing deadlines
Confidence working independently while maintaining high productivity
Excellent communication skills and a collaborative, solutions-oriented mindset
Proficiency in Microsoft Word and Excel

Qualifications

Proven experience in office administration, bookkeeping, or accounting support; familiarity with project cost tracking or job costing
Associate’s or Bachelor’s degree in Accounting, Business Administration, or a related field is preferred
A minimum of 2 years’ administrative/office support experience is required.
Must possess strong computer and typing skills. Applicants must be proficient in both Microsoft Word and Excel.
Ability to multitask, prioritize in a fast-paced environment, and maintain attention to detail, demanding work schedule that includes early mornings, evenings, and some weekends.

Good communication skills are essential, as is a cooperative attitude toward coworkers, customers and contractors
Ability to interact with contractors and field teams, ensuring proper documentation and compliance with insurance and safety standards.
Must be able to prioritize and re-prioritize as needed in a fast-paced working environment, especially when dealing with time sensitive issues
Ability to complete assigned tasks having high productivity with minimal to no supervision.
Must be at least 21 years old with a valid driver’s license and acceptable MVR
Must pass a background check and drug test

IND123