Office Manager – Employee Services, University Housing

Duties Responsibilities Human Resources Administrative Support: Manages the Human Resources e-mail inbox by responding or forwarding e-mail to the appropriate staff member. Coordinates the new employee onboarding program including assisting new employees with UI New Hire System and completing I-9 Employment Eligibility forms in Tracker I-9. Processes background checks for new student employees and other individuals as needed for University Housing. Submits requests for new and replacement Housing ID badges. Receives, tracks, processes and forwards documentation related to probationary periods, performance evaluations and exit interviews as appropriate. Supervises the maintenance of University Housing personnel files including overseeing the record retention of terminated employee files. Assists with planning, organizing, and coordinating events and training programs. Office Administration: Provides administrative support and maintains the calendar for the Associate Director, along with the operational calendars associated with staff and stakeholder meetings. Serves as the receptionist for Housing Employee Services and directs and coordinates office support functions. Supervises the maintenance of comprehensive files and records systems for Employee Services, which includes confidential materials. Facilitates the collection, organization, and documentation of unit and office policy and procedures. Assists with purchasing operational and office supplies while adhering to university guidelines. Maintains records of unit fiscal transactions, including I-Buy, purchasing-card, departmental-card, travel-card expenditures for Employee Services involving a variety of accounts and provides advice regarding the appropriateness of requested expenditures. Coordinates logistical arrangements for unit projects and meetings; keyboards and transcribes meeting minutes. Assists with projects by conducting research, interpreting and organizing information. Composes, edits and proofs correspondence and reports. Provides administrative support for searches as needed. Student Employee Supervision: Processes student position information and vacancies in the Housing Employment System (HES) to recruit and hire student employees for Housing Employee Services. Coordinates student work schedules and assigns duties and projects. Trains, supervises and evaluates student employees. Approves student employees timesheets. Performs other duties as assigned.