093361 PROCUREMENT SPECIALIST I

Provides administrative services for the College Procurement Card program, including ensuring adherence to policy and reconciliation. Reviews transactions monthly and addresses issues with cardholders. Audits procurement card transactions for compliance with sales and use tax regulations; works with office personnel to ensure that transactions are included on sales and use tax returns. Creates journal entry for monthly procurement card transactions. Receives, reviews and processes all Procurement Card applications. Acts as liaison with PCard vendor for account maintenance and support. Provides support to cardholders in resetting passwords, locked accounts and fraudulent charges. Maintains and updates procurement card manual to ensure compliance with State PCard policies and procedures. Develops and maintains initial and annual training for PCard holders and supervisors, as required by the State. Maintains a list of all cardholders and their supervisors with dates that college and State tests were passed and ensures completion prior to card issuance and/or supervisor approval of statements. Maintains list of all infractions by cardholders and associated consequences and suspends and/or revokes cards in accordance with policy. Works with independent auditors to conduct yearly PCard program audit. Reviews purchase requisitions for accuracy and compliance with the SC Consolidated Procurement Code and Regulations and internal college policies. Prepares approved purchase orders and submits to end-user and/or vendors. Review and take action on reports for requisitions and outstanding purchase orders. Works with requester to resolve any requisitions not in compliance. Provides assistance to faculty and staff with regard to procurement questions and State procurement contract information. Assists with solicitation of goods and services including, but not limited to, creating and posting ads in South Carolina Business Opportunities (SCBO), posting documents on the College's Purchasing website, preparing bid tabulations, attending and/or scheduling meetings. Maintains procurement documents (purchase orders, requisitions, contracts, sole source) in compliance with record retention and state procurement policies. Records are maintained in such a fashion that they can easily be retrieved for audit purposes. Assists with preparation of required reports to State Fiscal Accountability Authority. Assists with monitoring and evaluating progress on the Small and Minority Business Contracting and Evaluation Utilization plan, especially with regards to spend on Procurement cards. Perform other duties as assigned including, but not limited to, conducting market research, negotiating prices and services with vendors for best value.