Exhibits Coordinator

Are you detail-oriented, organized, and ready to support accurate, high-quality exhibit production?

Join Esquire as an Exhibits Coordinator—a hands-on role where you’ll help ensure exhibits are received, scanned, uploaded, assembled, and delivered accurately and on time.

Why Choose Esquire?

Esquire is a leader in legal support services, known for innovation, professionalism, and delivering exceptional quality. As part of our team, you’ll play an important role in supporting the Production Department and ensuring legal exhibits are handled with accuracy, care, and efficiency. At Esquire, we are focused on Getting it Right for our clients, our partners, and our employees, and we empower our teams to deliver reliable, high-quality work every day.

About the Role

As an Exhibits Coordinator, you’ll contribute to production operations by receiving, scanning, uploading, organizing, and assembling exhibits. You’ll reproduce color, oversize, and media materials as instructed or per standard rules, while ensuring jobs are complete, accurate, and delivered on time—including expedited or rush assignments.

Key Responsibilities

• Receive packages, identify rush jobs, and record tracking and assignment numbers
• Log jobs accurately into NetSuite and assign jobs to crates for scanning
• Scan exhibits, complete image quality control, and upload images to the appropriate system
• File scanned exhibits into crates and match original exhibits to printed transcripts
• Ensure jobs are complete with required color, oversize, media, and other materials
• Return old original exhibits after the required holding period
• Assist with maintaining and organizing old original exhibits
• Update NetSuite accurately throughout the production process
• Insert tabs into copies and originals when applicable and in accordance with regional regulations
• Use appropriate binder sizes based on the number of exhibit pages
• Follow special request firm instructions and applicable state rules
• Maintain cross-training on all duties and meet or exceed production deadlines and quotas

What You’ll Need

• Skills: Excellent interpersonal, verbal, written, communication, and organizational skills
• Technical: Proficiency in Microsoft Outlook, Word, Excel, and related reporting tools
• Problem Solving: Ability to research, analyze information, follow up with clients and coworkers, and make sound recommendations
• Experience: 1-2 years of client service or related experience in an office setting; legal or law firm experience a plus
• Education: High school diploma required; Associate’s degree preferred
• Work Style: Detail-oriented with the ability to plan work effectively, multitask, shift priorities, and meet deadlines
• Physical: Ability to move boxes weighing up to 30 pounds
• Attributes: Reliable, adaptable, able to work under pressure, and capable of taking direction from more than one supervisor

What Success Looks Like

• Meeting productivity requirements documented in KPI reports of at least 90%
• Meeting accuracy requirements documented in KPI reports of at least 98%
• Consistently reporting to work as scheduled and completing assigned shifts
• Delivering accurate, complete exhibit work on time, including rush assignments
• Supporting production goals through organization, quality, and attention to detail

Work Environment

This role is based in an office/production environment with some exposure to noise, dust, temperature changes, and similar conditions. The position requires handling packages, lifting up to 30 pounds, and performing physical activities such as pushing, bending, kneeling, and crouching while supporting fast-paced production operations.

💬 Don’t meet every single requirement?

We know that a truly inclusive workplace values potential just as much as experience. If you're excited about this role but don’t match every qualification, we still encourage you to apply. You may be exactly who we’re looking for.

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Equal Opportunity & Accommodations:

Esquire Deposition Solutions policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

Esquire Deposition Solutions is committed to fair hiring practices. Qualified applicants with criminal histories will be considered for employment in a manner consistent with applicable laws, including but not limited to the California Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and the Los Angeles County Fair Chance Ordinance. We also comply with similar laws in other jurisdictions where we operate.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request reasonable accommodation. You can submit your request to [email protected].