Outsourcing Governance and Oversight Manager 1/2 - 1-year FTC

At Aztec, we provide talented and dynamic individuals with the opportunity to build a rewarding career.

We’re an ambitious company, committed to building long-term partnerships with our clients and delivering operational excellence at every stage of their fund’s lifecycle. 

Our culture is what makes us a standout place to work. Our people are at the heart of our business: putting clients first; delivering service excellence; working as one team; building lasting connections and embodying our values and purpose. 

Join our journey and discover what makes us the bright alternative.

About the role:
 

Reports to Head of Regulatory Control

The purpose of this role is to lead the day‑to‑day operation and continuous enhancement of Aztec’s Outsourcing Governance and Oversight framework, ensuring that outsourcing and delegation arrangements across the Group are compliant, well‑governed, risk‑appropriate and consistently applied across jurisdictions, with a particular focus on regulatory expectations.

The role combines framework operation, regulatory interpretation, hands‑on oversight, and stakeholder influence, and plays a key role in supporting Boards and Senior Leadership in meeting their regulatory obligations.

Key responsibilities:

The responsibilities of the role include, but are not limited to:

Outsourcing Governance

• Operate the Group Outsourcing Governance Framework, ensuring consistent implementation across jurisdictions and service lines.
• Support the Head of Regulatory Control in the preparation and running of the Group Outsourcing Forum.
• Monitor, analyse and interpret regulatory developments relating to outsourcing and delegation (e.g. CSSF, JFSC, EBA‑inspired expectations) and translate these into practical framework updates, guidance and controls.
• Act as a subject matter expert for the business, providing clear guidance on outsourcing and delegation queries, regulatory interpretation and practical application.

Outsourcing Oversight

• Provide governance and ongoing oversight of outsourced and delegated activities, including initial and periodic risk assessments and due diligence reviews.
• Maintain and oversee the Group Outsourcing Register, ensuring completeness, accuracy and audit‑readiness.
• Coordinate and/or perform ongoing monitoring of outsourced providers, including SLA monitoring, service reviews and issue escalation where required.
• Support the business with regulatory filings and applications related to outsourcing and delegation (e.g. notifications, approvals, material changes).

Reporting and escalation

• Prepare and present clear, concise written and verbal reporting to Boards, Senior Leadership, governance forums and regulators where required.
• Ensure that material issues and control weaknesses (including red‑rated items) are identified, escalated, tracked and remediated, with a clear and evidence‑based path to green.
• Contribute to relevant risk, regulatory, jurisdictional and operational forums, supporting joined‑up governance across the Group.

Leadership and Stakeholder Management

• Lead delivery of outsourcing‑related projects within the team’s annual plan, ensuring timely delivery and high‑quality outputs.
• Support the Head of Regulatory Control in defining and implementing the team’s strategy, translating strategic objectives into practical plans and measurable outcomes.
• Develop strong, trusted relationships with Client Facing Teams, Internal Controls, Risk, Legal, People Operations and Technology, acting as a central point of coordination.

Skills, knowledge, expertise:

Essential

• Excellent written and verbal communication skills, with the ability to engage confidently with Boards and Senior Leadership.
• Strong stakeholder management skills, including the ability to influence and challenge constructively.
• High levels of integrity, judgement and accountability.
• Ability to work independently on multiple concurrent initiatives and meet deadlines in a changing regulatory environment.
• University degree and/or relevant professional qualification.
• Minimum 6 years’ relevant experience in a regulated financial services environment.

Desirable

• Outsourcing and delegation expertise within a fund administration environment.
• Solid understanding of regulatory requirements relevant to outsourcing,.

*****

“For all accepted offers of employment with Aztec Financial Services (Luxembourg) S.A, candidates will be required to complete pre-screening requirements, including providing a criminal record certificate (extrait de casier judiciaire).”

Aztec will provide the training, both in-house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.