Job Description
Position Summary:
The Office Manager plays a vital role in supporting the daily operations of the service center. This position ensures that communication, scheduling, and administrative processes run smoothly, helping the team deliver safe, reliable, and efficient transportation service. The Office Manager contributes to a positive workplace culture through professionalism, attention to detail, and commitment to our core values of Safety, Service, Community, and Integrity.
Key Responsibilities:
Provide daily administrative and clerical support to the Service Center Manager and team
Greet visitors, answer phones, and assist parents, drivers, and staff with professionalism and care
Maintain accurate records, reports, and files to support compliance and operational efficiency
Assist with payroll preparation, timekeeping records, and attendance tracking
Prepare and distribute correspondence, memos, and reports as directed
Support employee onboarding and maintain personnel documentation
Coordinate meetings, training sessions, and special events for staff
Help manage office supplies, forms, and operational materials
Handle confidential information with integrity and discretion
Support communication across departments to ensure safe, timely, and effective operations
Assist with billing, data entry, and other clerical duties as assigned
Qualifications:
High school diploma or equivalent required; additional coursework or certification in business or office administration preferred
Prior experience in an administrative or office support role required, preferably in a transportation or service environment
Strong organizational and communication skills with a focus on accuracy and follow-through
Proficient with Microsoft Office (Word, Excel, Outlook) and general office systems
Demonstrates professionalism, reliability, and a strong sense of teamwork
Ability to handle multiple priorities in a fast-paced setting
Maintains confidentiality and operates with honesty and integrity in all duties
Average Pay Rate
50960Benefits and Total Rewards
We believe in rewarding great people with meaningful benefits that support your health, growth, and long term success.
Part Time Team Members
Dental insurance
Vision insurance
Paid training
Annual bonus opportunity
Career development opportunities
This job description outlines the general nature and level of responsibilities associated with this position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions. Employees may be required to perform additional job-related duties consistent with business needs. The Company reserves the right to revise, modify, interpret, or apply this job description at its discretion and in accordance with applicable law. This job description does not create a contract of employment with the Company. Employment is at will and may be terminated by either the employee or the Company at any time, subject to applicable law.
Minnesota Coaches LLC and its affiliated companies are Equal Opportunity Employers and prohibit discrimination and harassment of any kind. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under federal, state, or local law.