Marketing Administrative Assistant - Summer Temp Work

Your New Company!
At Altasciences we all move in unison to assist and work in the discovery, development, and manufacturing of new drug therapies to get them faster to people who need them.  No matter your role, we all play an important part and you will have a significant impact on the health and well-being of people across the globe. By living our values of Employee Development, Customer Focus, Quality and Excellence, Respect and Integrity, we look to foster a passionate and collaborative work environment and we are looking for talented and enthusiastic people, like you, to join our growing team! Whether you're a recent college graduate or seeking your next career opportunity, it's time to discover your future at Altasciences.

We are better together and together We Are Altasciences.

About The Role

The Marketing Administrative Assistant will support the Marketing department’s day-to-day operations and the development of promotional materials. The position will provide general administrative support to the marketing team, including managing team tools and databases, managing vendors, compiling reports, and implementing organizational/workflow processes. The responsibilities would also include editing and maintaining marketing content, such as templates, presentations, brochures, and other collateral.

Their team-player attitude, passion for organization and operations, solid work ethic, and project and time management skills will help the Marketing team save time and gain efficiency, gearing the team for success.

What You'll Do Here

• Assist in the compilation, storage, and archiving of video related files in Canto

• Digital file management

• Assist in the compilation and distribution of marketing reports

• Maintain CRM database

• Maintain Marketing tools, resources, and content in the employee intranet

• Manage team-wide tools (e.g. Canva, Monday.com, Getty)

• Ensure expense reports are completed/submitted in a timely manner

• Review, monitor, maintain, and implement team processes and SOPs

• Archiving

• Create and update templates (e.g. PowerPoint presentations, letterhead, document templates)

• Update marketing literature

• Assist with video pre-production (e.g. errands, invoicing, set up, clean up)

• Maintain staff biographies and headshots

• Proofreading of marketing content

• Liaison for requests from other departments (e.g. requests for logos, brand guide, images, templates)

​What You'll Need to Succeed

• High School Diploma.

• Currently enrolled in a Marketing or Communications program in CEGEP or University is considered an asset.

• Minimum 6 months of work experience.

• Ability to read, write, and speak in English.

• Ability to read, write, and speak in French, depending on location.

• Intermediate computer skills

• Autonomous

• Fast learner and ability to follow instructions

• Exceptional organizational skills

• Strong verbal and written communication skills

• Interpersonal skills

• Personal/professional integrity and proven discretion in handling confidential information

• Able to multi-task and prioritize

• Able and driven to take initiative

• Fixed-term contract for 2 to 3 months.

• 100% on site position at our Laval location (575 Armand Frappier). Accessible by public transportation, with free parking available. 

Altasciences strives to provide a French working environment for its employees in Quebec. Although as part of its francization program has taken all reasonable steps to avoid imposing the above-mentioned requirement. Fluency in English is an essential requirement for the position of Marketing Administrative Assistant including, but not limited to, for the following reasons:

• The requirement to have study protocols, designs and clinical research documents written and documented in English as required by industry regulatory agencies.

MOVING IN UNISON TO DELIVER A BIG IMPACT WITH A PERSONAL TOUCH

Altasciences is an equal opportunity employer committed to diversity and inclusion. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability or any other protected grounds under applicable legislation. Reasonable accommodations for persons with disabilities during the recruitment process are available upon request. Join us at Altasciences!