Business Officer II

IMPORTANT INFORMATION BEFORE STARTING YOUR APPLICATION:

YOU MUST COMPLETE THE APPLICATION IN ITS ENTIRETY AND SUBMIT THE APPLICATION BEFORE IT CAN BE SAVED IN THE SYSTEM.

YOU MUST ANSWER ALL REQUIRED QUESTIONS AND COMPLETE ALL REQUIRED SECTIONS OF THIS APPLICATION TO BE CONSIDERED FOR EMPLOYMENT WITH IREDELL COUNTY

OVERVIEW & PURPOSE:

Provide professional finance, budget, and procurement support to public safety departments including Animal Services & Control, Emergency Communications (ECOM/911), Emergency Management, Emergency Medical Services (EMS), Fire Marshal, and volunteer fire departments. This position is responsible for significant research, problem-solving, planning, and implementation that requires substantive knowledge of multiple and varied programs and disciplines. Position evaluates the performance of direct reports, establishes related policies and procedures, reporting directly to the County Finance Director. The position also has indirect reporting relationships with the County’s Purchasing Officer for procurement-related matters and the Public Safety Director, who will provide daily oversight and direction. Work performed is done with considerable independence and is mostly self-directed and planned.

ESSENTIAL FUNCTIONS:

Public Safety Budget Development & Oversight.Annually, with the assistance of the Public Safety Director, lead the budget process for public safety departments to submit budget requests and justifications. Throughout the year, monitor revenues and expenses to ensure alignment with adopted budgets.

911 Fund. Annually, with the assistance of the Emergency Communications Director and Public Safety Director, prepare the 911 fund budget request and justification. Prepare and track NC911 Expenditure Reporting for the County, Statesville Police Department, and Mooresville Police Department, working closely with the Emergency Communications Director to complete and submit all expenditure reports. Prepare and submit funding reconsideration requests to the NC 911 Board as needed and provide support to ECOM staff for NC 911 Board in person review of request.

Procurement. Oversee and perform procurement activities on behalf of public safety departments to ensure compliance with all laws, ordinances, regulations, policies and procedures. Work with public safety staff to procure goods and services in a timely manner, review and approve purchases, and evaluate and recommend procurement methods to streamline processes. Administer the formal and informal bidding processes and purchases on behalf of the public safety departments; provide technical guidance to expedite the process; work with stakeholders to prepare bid specifications; advertise bids, conduct pre-bid conferences, bid openings, bid evaluations and award bids as appropriate or prepare award recommendations for Board approval according to State Law; subject to review by Purchasing Officer as directed by the Finance Director.

Invoice Processing. As needed, receive documentation from staff, review to assure item(s) have been budgeted, are coded to correct line, have the correct project code(s), public purpose, backup requisition etc. When required items are missing, this position will manage and assist in retrieving the appropriate documentation. 

Training Requests. As needed, receive documentation from staff requesting travel, review to assure training conforms to County policy, funds are available, are coded to correct line(s), have the correct project code(s), public purpose, supporting backup documentation, etc. 

Reimbursement Requests.As needed, receive documentation from staff requesting reimbursement for travel, review to assure travel expenditures conform to County policy, funds are available and are coded to correct line(s), have the correct project code(s), public purpose, supporting documentation, etc. 

Personnel Management. Provide leadership to assigned staff including establishing work plans, goals, routine feedback, and performance reviews.

ADDITIONAL FUNCTIONS:

Performs other duties as assigned.

KNOWLEDGE, SKILLS, & ABILITIES:

Thorough knowledge of the State Laws, ordinances, and regulations governing the purchase and disposition of real property, materials, supplies, equipment and construction.

Thorough knowledge of modern purchasing methods and procedures including formal and informal bid processes.

Ability to maintain effective working relationships with various stakeholders. 

Demonstrated proficient knowledge of MS Office products, especially MS Word and MS Excel software.

A knowledge of MUNIS modules including General Ledger, Accounts Receivable, Budget Processing, and Crystal Reports, is desirable.

Knowledge of accounting procedures and ability to derive and utilize electronic statistical formulas.

Must be conscientious, thorough and organized. 

Experience working with information of a confidential nature and/or personnel.

Thorough knowledge of county government organization, operations, and problems. 

Ability to define objectives, assign priorities, and bring projects to completion.

Ability to research, analyze and make recommendations on various topics.

Ability to communicate effectively orally and in writing.

Ability to work independently, stay organized and multi-task.

EDUCATION/EXPERIENCE “REQUIREMENTS”:

Graduation from a four-year college or university and three years’ experience in finance, procurement, or budget management; or an equivalent combination of training and experience. 

ADDITIONAL “REQUIREMENTS”:

Possession of a valid North Carolina Driver's License. This position is designated as an authorized Motor Vehicle Operator for Iredell County and requires adherence to the Iredell County Vehicle Operations Policy.

“PREFERRED” QUALIFICATIONS:

Budget: Certified Local Government Budget Officer (CLGBO)

Finance: Certified Local Government Finance Officer (CLGFO)

Procurement: Certified Local Government Purchasing Officer (CLGPO) and/or NIGP-CPP