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Incident Management Team Project Manager
Roanoke, VAPosted 3 weeks ago
PART_TIMEonsitemid
Job Description
The City of Roanoke is seeking an organized, motivated, and collaborative individual to serve as the part-time program manager of the Southwest Virginia Incident Management Team. The program manager will devote a minimum of 5 hours/week to in-person activity in Roanoke, Virginia. This is a non-competitive grant-funded position that is renewed annually.
The preferred candidate must be credentialed in an All-Hazards IMT position, have experience deploying to Type III events or higher, and possess a high school diploma or general education degree (GED). The preferred candidate must also possess a valid driver's license; have reliable transportation and no criminal record.
The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.
To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.This position will serve as Program Manager (PM) for the Southwest Virginia IMT. In order to meet the program's evolving needs and requirements, the Program Manager (PM) will create, execute, and revise plans in coordination with the SWVAIMT Steering Committee. The PM will also serve as the SWVAIMT point of contact/Subject Matter Expert to the Virginia Department of Emergency Management. Responsible for grant proposals/reports, project management plans, efficient and responsible application of the SWVAIMT budget through SHSP grants. Coordinates the Training, Administrative, and Logistics officers to support completion of special projects and documents. Assists with facilitating all training as determined by the Training Officer. Coordinates and facilitates, in conjunction with the Training Officer, quarterly and annual team training and exercises.
The PM will also coordinate with the Logistics Officer to ensure all equipment is up to date, functional, meets the most recent and highest level of Type III IMT standards, and is ready for deployment. Manages the application process, the team roster, addresses and emergency contact information. Complies with and helps to enforce standard policies and procedures. Prepares for, plans, and coordinates deployments with team members, Steering Committee members, and stakeholders and ensures all paperwork is completed to provide rapid reimbursement.
The Program Manager, with input from the SWVAIMT Steering Committee, will:
This position is classified as essential personnel and is expected to serve as a member of an assigned IMT or Emergency Operations Center (EOC) team upon activation, which could include extended hours and possible deployments over multiple weeks.
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.Credentialed in an All-Hazards ICS position. ICS-305 (Required within 12 months of employment). Must possess a high school diploma or general education degree (GED) and possess a valid driver's license.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to prepare routine reports and correspondence. Ability to communicate orally and in writing.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS
Must have police security clearance.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee frequently is required to talk or hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.
The preferred candidate must be credentialed in an All-Hazards IMT position, have experience deploying to Type III events or higher, and possess a high school diploma or general education degree (GED). The preferred candidate must also possess a valid driver's license; have reliable transportation and no criminal record.
The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.
To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.This position will serve as Program Manager (PM) for the Southwest Virginia IMT. In order to meet the program's evolving needs and requirements, the Program Manager (PM) will create, execute, and revise plans in coordination with the SWVAIMT Steering Committee. The PM will also serve as the SWVAIMT point of contact/Subject Matter Expert to the Virginia Department of Emergency Management. Responsible for grant proposals/reports, project management plans, efficient and responsible application of the SWVAIMT budget through SHSP grants. Coordinates the Training, Administrative, and Logistics officers to support completion of special projects and documents. Assists with facilitating all training as determined by the Training Officer. Coordinates and facilitates, in conjunction with the Training Officer, quarterly and annual team training and exercises.
The PM will also coordinate with the Logistics Officer to ensure all equipment is up to date, functional, meets the most recent and highest level of Type III IMT standards, and is ready for deployment. Manages the application process, the team roster, addresses and emergency contact information. Complies with and helps to enforce standard policies and procedures. Prepares for, plans, and coordinates deployments with team members, Steering Committee members, and stakeholders and ensures all paperwork is completed to provide rapid reimbursement.
The Program Manager, with input from the SWVAIMT Steering Committee, will:
- Facilitate high level multi-jurisdictional planning meetings.
- Develop and manage the team's training program.
- Develop and manage the team's budget.
- Develop and manage SHSP Grants.
- Manage the team's equipment cache, located in Roanoke, VA.
- Manage the team's administrative documentation.
- Prepare deployment documentation.
- Organize deployments of personnel to local, state, and national events and emergencies.
- Collect and reconcile all time, equipment, and travel records for all SWVAIMT training and deployments.
- Coordinate with local, state, and federal partners to develop relationships and provide training and deployment opportunities for team members.
This position is classified as essential personnel and is expected to serve as a member of an assigned IMT or Emergency Operations Center (EOC) team upon activation, which could include extended hours and possible deployments over multiple weeks.
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.Credentialed in an All-Hazards ICS position. ICS-305 (Required within 12 months of employment). Must possess a high school diploma or general education degree (GED) and possess a valid driver's license.
Supplemental Information
LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to prepare routine reports and correspondence. Ability to communicate orally and in writing.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS
Must have police security clearance.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee frequently is required to talk or hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.