PA to CFO, Finance, Treasury, IA & IR

What will you be doing?

• Maintenance of internal calendars, including extensive organisation of both internal and external meetings, prioritising commitments.
• Prepare, critique and coordinate confidential documentation, letters, presentations, spreadsheets and reports.
• Maintain and improve filing systems, and internal sharepoint sites.
• Arrangement of UK and global travel, accommodation and submission of expenses. Including the arrangement of appropriate visas and any medical requirements to support travel.
• Assistance with invoice related activities, including the creation of purchase orders, ensuring vendors details are maintained and approved, liaising with suppliers and Accounts Payable on invoicing issues, collating budget data.
• Use of Outlook for internal correspondence and for communication with outside organisations. Dealing with incoming and outgoing email correspondence, managing various mailboxes.
• Organisation, coordination and management of both in-house and offsite events, for example offsites, team forums, virtual events, conferences, workshops.
• Management of event logistics, including arranging and monitoring airport transfers for global travellers, group hotel bookings, catering and dietary requirements, meeting room bookings.
• Answering, screening, and managing Microsoft Team’s calls, both internal and external. Extensive liaison with senior executives, team members and external parties. A friendly telephone manner is essential. 
• Greeting of visitors to the Sutton office as in when required, and ensuring they are accompanied.
• Dealing with day-to-day requirements during the absence of managers, including email management when required.
• Build and maintain effective working relationships with key stakeholders, both internal and external.
• Completion of timesheets in SAP for managers, in line with local requirements.
• Use of in-house systems such as SharePoint, SuccessFactors, SAP and Sharvy.
• General office duties including filing, photocopying and shredding of confidential information when required.
• Assistance with PA holiday cover within the wider Corporate team.
• Ensuring adherence to relevant document standards as per our Business Management System.

Main Interfaces 

Executive Management Team, Senior & Regional Management Teams, Corporate PA team, Regional PA teams, Global Travel Manager, ATPI Travel, Corporate Communications, Facilities, Lexington Catering and external stakeholders.