Public Strategies Overview

Public Strategies is a dynamic professional services firm with more than 35 years of experience delivering innovative communications, consulting, technology, events, and project management solutions. Our collaborative team of problem solvers, creatives, technologists, trainers, communicators, and change agents is committed to doing good well.

Serving private sector, government, and nonprofit clients nationwide, Public Strategies delivers award-winning products and experiences. Public Strategies has also pioneered nationally respected human services programs supporting low-income and other vulnerable populations. Through our integrated initiatives (including One Set Studio, our cutting-edge virtual production space, and NextThought, our e-learning initiative) we elevate storytelling, training, videos, and immersive experiences for leading national brands.

Position Summary

The HR & Compliance Support Coordinator provides day-to-day administrative and operational support to both departments, assisting with onboarding, benefits administration, contract management, and compliance recordkeeping. The ideal candidate is a proactive self-starter — highly organized, detail-oriented, and adept at managing competing priorities with professionalism and discretion.

Essential Job Functions

• Prepare biweekly All Teams presentation; send reminders for open enrollment, compliance training, and required activities; and provide Paycom support, including password resets.
• Maintain job description files and other HR records.
• Coordinate new hire onboarding end-to-end — including first-day communications, workspace preparation, orientation, and accurate completion and filing of all onboarding and offboarding documentation.
• Process employee programs, including but not limited to wellness/gym memberships, parking cards, and key/fob provisioning; reconcile reimbursements and overpayments.
• Assist with system set-up, tracking employee training and development programs, and follow up with employees and leaders regarding training completion across in-person, online, and computer-based formats.
• Track completion of policy acknowledgements and other documents assigned within Human Capital Management System and follow up with employees and leaders as needed to ensure timely completion and proper documentation.
• Reconcile and audit select HR records, including I-9 records, phone reimbursements, gym reimbursements, beneficiaries, insurance carrier invoices, and benefits billing.
• On a daily basis, prepare and route contract documents for authorized signature, providing approvers with a concise summary of program and financial details; track execution and distribute fully signed contracts to appropriate recipients upon completion.
• Prepare and track Independent Contractor agreements through full execution, ensuring receipt of W-9s, ACH forms, and related documentation; maintain contract data in JAMIS (ERP).
• Manage the Compliance and HR Department general mailboxes.
• Proactively identify opportunities to improve workflows and processes, leveraging AI tools and emerging technologies to work smarter and drive efficiency across HR and Compliance functions.
• Schedule and coordinate meetings and special projects across both departments; prepare expense reports and employee communications, including company-wide celebrations, training, and volunteer activities.
• Other duties as assigned.

Education/Training

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• Will consider 4+ years of work experience in lieu of a degree

Experience

• Two years of administrative support experience within Human Resources, compliance, or a related organizational function.
• Prior exposure working with HRIS systems such as Paycom or similar platforms; exposure to contract management processes is a plus.

Skills, Knowledge, and Abilities

• Strong organizational skills with the ability to manage multiple priorities simultaneously across two departments.
• Exceptional attention to detail and accuracy in record-keeping, documentation, and data entry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with HR information systems is preferred.
• Strong written and verbal communication skills with the ability to draft clear, professional employee communications.
• Ability to handle sensitive and confidential information with discretion and the highest level of integrity.
• Excellent problem-solving skills and the ability to work under pressure.

ESSENTIAL PHYSICAL REQUIREMENTS

Sufficient mobility and strength to move about the facility. Ability to be mobile throughout the community.