International Events Specialist

Job Description

You’re Awesome At:

Event Strategy & Execution

• Planning, coordinating, and delivering international corporate events, including leadership meetings, conferences, offsites, internal events, and partner engagements.
• Owning end-to-end event logistics: agendas, timelines, venues, travel, accommodation, catering, production, and on-site coordination.
• Partnering closely with senior leadership to define event objectives, formats, and key messages.
• Ensuring a consistent, high-quality brand experience across all international events.

Stakeholder & Vendor Management

• Identifying, onboarding, and managing international suppliers and vendors, including event agencies, venues, production partners, and logistics providers.
• Leading vendor negotiations, managing contracts (NDAs, service agreements), and ensuring delivery against agreed scope, quality, and budget.
• Collaborating with Legal, Finance, Procurement, and Compliance teams to ensure contractual and regulatory adherence.

Budget & Procurement Management

• Developing and managing event budgets, tracking spend, and driving cost efficiency.
• Overseeing procurement processes including purchase requisitions, purchase orders, and invoice follow-up using internal systems (e.g., Coupa).
• Monitoring financial performance and delivering post-event cost reporting and analysis.

Operations & Compliance

• Ensuring all events comply with company policies, data privacy regulations (including HIPAA where applicable), and local regulatory requirements.
• Managing international logistics such as shipping materials, equipment, and event assets.
• Maintaining accurate documentation, contracts, and records for events and vendors.

Cross-Functional Collaboration

• Working closely with Marketing, Communications, HR, and Executive teams to align events with broader company initiatives.
• Supporting leadership meetings by managing calendars, agendas, presentations, and high-level logistics as required.
• Providing best-practice guidance to internal stakeholders on planning and delivering international events.

Continuous Improvement

• Collecting feedback and measuring event success against defined KPIs.
• Identifying opportunities to improve processes, supplier performance, and attendee experience.
• Maintaining shared documentation, timelines, and tools to drive efficiency and transparency.

✨ Extra Awesome If You Have:

• Experience delivering events across multiple European countries
• A strong eye for detail combined with the ability to think strategically
• Confidence working with senior executives in fast-paced, international environment
• Proven experience planning and delivering corporate events of varying size and complexity, including international events.
• Strong project management skills with the ability to manage multiple priorities and deadlines.
• Excellent negotiation and vendor management capabilities.
• Outstanding written and verbal communication skills.
• High attention to detail with strong organisational and problem-solving abilities.
• Ability to work independently, exercise sound judgment, and manage sensitive information with discretion.
• Comfortable working across global time zones, with occasional evening hours.

Technical Skills

• High proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience with procurement tools is a plus.

Languages

• Fluent in English.
• Additional languages (especially French and/or German) are highly desirable.

Education & Experience

• Bachelor’s degree or equivalent post-secondary education preferred.
• Experience in event management, international coordination, or a related role.
• Experience working with senior executives and cross-functional, international teams.
• Background in customer-facing or stakeholder-driven roles is a plus.