Project Accounting Representative - Oreair

At Haskell, you’re not just joining a company—you’re joining a nationally recognized Top Workplace where diverse perspectives and inclusive thinking drive stronger outcomes

Whether you’re starting out, growing your expertise, or leading the way, you’ll find a culture grounded in trust, driven by excellence, and built to support your goals

Here, you’ll have the opportunity, flexibility, and sense of belonging to grow your career your way—while making a real impact

Scope of Position Responsible for processing invoices and subcontractor requisitions for payment in accordance with established policies and procedures

Responsible for entry of owner billings into the accounting system in accordance with established policies and procedures

Job Responsibilities Obtain proper approval on invoices and requisitions and accurately enter data on a timely basis into accounting system Obtain owner invoices from project manager and ensure accurate entry of data on a timely basis into accounting system Enter all subcontracts and purchase orders into accounting system and ensuring all forms have been properly executed

Communicate any deficiencies to project management Obtain insurance certificates from subcontractors and ensure proper coverages

Communicate with vendors when insurance coverages expire and obtain new certificates

Communicate need for waivers for inadequate coverage to project management Maintain detail of insurance coverages though the contract log of accounting system

Maintain detail of subcontractor notices through the contract log of accounting system

Obtain appropriate progress and final lien waivers from vendors prior to payment

Communicating need for additional cost codes to project management Identify vendor disputes and forward to project management for resolution Prepare for and assist in audits when required Prepare voucher package for jobs as required Prepares retainage vouchers and obtains approvals upon notification of job closeout from project management

Perform other tasks as assigned by the Project Accounting Manager

Travel as required

Other duties which may be assigned as needed

Education & Years of Experience Two-year business or accounting degree or equivalent combination of training and experience

Qualifications Basic understanding of accounting and auditing procedures and techniques

Knowledge of construction industry procedures related to accounts payable processing

Excellent interpersonal skills and the ability to work as a team player

Proficiency with Word and Excel applications

Ability to communicate effectively, both orally and in writing Foundational Competencies Strategy - Planning for the Future: Developing talent, organizational alignment, strategic networking, and strategic thinking

Delivery - Achieving Results: Analytical thinking, problem solving and decision making, results driven, flexible thinking, managing resources, teamwork, and team leadership

Interpersonal - Building Relationships: Customer focus, influencing, negotiating, organizational knowledge, communication and presence, and diversity and inclusion

Values Team: Collaborate and demonstrate respect for team members, partners and everyone with whom we do business; ensure open communication

Excellence: Strive for quality and safety; execute best in class work; creative and innovative; dedicated to continuous improvement

Service: Passionate about customer service to internal and external clients as well as to the community; creates superior value

Trust: High standards of ethics and personal accountability; transparency; credibility; fairness

Environmental Factors and Physical Requirements While performing the duties of this job, team members may be required to visit alternate locations and therefore must have ordinary ambulatory skills sufficient to do so

This position requires the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds

Requires good hand-eye coordination, arm, hand, and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information

The team member is frequently required to sit, reach with hands and arms, talk, and hear

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008

The job description will be reviewed periodically as duties and responsibilities change with business necessity

Essential and marginal job functions are subject to modification

Haskell is a Drug-Free Workplace, and an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender, gender identity or gender expression, sexual orientation, marital status, military service and veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.