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Buyer Assistant (226 Days)
Dallas, TXPosted 2 weeks ago
contractonsitemid
Job Description
- Organize and assist with routine activities within procurement services.
- Provide quality and timely customer service to employees, vendors and the general public.
- Assist in preparing and processing contracts, purchase requisitions and contract files as assigned.
- Assist with the maintenance and organization of an accurate and efficient filing system for proposal and contract files within procurement services.
- Type and edit documents and correspondence, including but not limited forms, proposals, contracts, general letters, board documents, proposal tabulations and other written communications.
- Respond to inquiries from public, vendors and employees in an accurate, knowledgeable and efficient manner, bringing to the attention of the director those that cannot be handled.
- Detect, research and assist with the resolution of problems in the area of contract services and procurement.
- Assist with the collection of required documentation for audits and public information requests.
- Provide regular feedback to the director regarding the status of projects and issues.
- Provides support to the Buyers as needed.
- Provide support for the District’s small business participation goals.
- Attend staff development meetings, information sessions, and continuing education seminars as directed.
- Provide backup support to Procurement Services reception desk and phone inquiries.
- Performs all other tasks and duties as assigned.
- Accredited High School diploma; Bachelor’s degree a preferred or equivalent combination of education and experience.
- Three years of related experience
- Task oriented self-starter with minimal supervision.
- Ability to work on multiple projects and perform with a high degree of accuracy.
- Problem solving/investigative skills to research and respond to inquiries.
- Ability to interact effectively with all levels of district personnel and vendors.
- Ability to work with frequent interruptions and meet established deadlines.
- Strong organizational, communication, customer service and interpersonal skills.
- Proficiency in keyboarding, word processing, spreadsheets, and file maintenance.
- Proficiency in computer software programs, such as Microsoft Office (Excel, Word, PowerPoint) and Oracle.
- Excellent verbal communication skills and writing ability