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Job Description
- Review and write requests for proposals/bids for products and services, ensuring compliance with district and federal/special purpose requirements. Furnish technical advice for the preparation and/or revision of specifications.
- Identify and develop sources of supply and services and maintain continuous contact with these sources. Schedule and conduct bid/proposal conferences.
- Receive proposals/bids, conduct, and oversee evaluation committee, prepare analysis using MS Excel tabulation spreadsheets, discuss and determine recommendations including vendors’ past performance and qualifications.
- Assist with the negotiation of purchase agreements with vendors, ensuring acceptable quality with adequate deliveries at the best price.
- Edit requisitions and work with departments to coordinate requirements as to the quality, quantity, specifications, and delivery of materials.
- Obtain and analyze quotations on non-standard items and continually audit prices of standard materials and supplies. Make substitution recommendations where savings in cost or better delivery can be realized.
- Prepare recommendations and documents presented to the Board of Trustees for approval..
- Review and approve purchase orders/transactions; place and expedite purchase orders for materials and supplies, ensuring compliance with district purchasing requirements; approve and authorize the issuance of emergency pick-up purchase orders within established practices, regulations, and policies.
- Assist in advising departments concerning deliveries, materials availability, terms, specifications, quotations, and costs.
- Provide support for the district's M/WBE participation goals.
- Provide guidance to schools/departments in securing special items required for special uses.
- Purchase goods and services with proper consideration given to quality, price, and delivery within proper procedures, policies, and requirements.
- Keep abreast of legal requirements and regulations of purchasing for school districts including such federal, state, county, and city laws as may apply.
- Bachelor’s Degree from an accredited university in a related field preferred.
- High School Diploma or GED required.
- Three years of related experience (preferred), including an institutional/government or school district purchasing environment or other buying experience.
- Knowledge of the principles, procedures and legal requirements of school district purchasing and contracts is a plus.
- Knowledge of the principles, procedures, and requirements of public and private sector purchasing is a plus.
- Awareness of Texas purchasing and bidding laws.
- Ability to assist in planning and situational analysis.
- Competency to plan and schedule buying for the greatest efficiency of service.
- Effective people skills to interact with all levels of employees, staff members, and the general public.
- Planning and problem-solving/investigative skills as required to research inquiries related to job duties.
- Ability to coordinate multiple projects and assignments; high degree of flexibility required.
- Skills in both verbal and written communication.
- Ability to provide information to staff in a way that maximizes productivity, efficiency, and cost-effectiveness.
- Computer skills, specifically, familiarity with Microsoft Windows, Microsoft Office, and Oracle a plus.