Job Description
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This role will be located at one of Discovery Land Company’s locations: Makena Golf and Beach Club, set on Maui, HI.Makena is seeking a Sales Assistant to join the Sales Team.
The Sales Assistant is a professional who provides support and assistance to the sales team. In this role, you will be part of creating the Discovery Land Company experience for our members and fellow employees.
Office Operations & Organization
Maintain a clean, organized, and professional office environment.
Ensure common areas, including the Design Room, are tidy and presentable.
Keep the Design Room and office refrigerators fully stocked and organized.
Manage office supply inventory (office supplies) and coordinate restocking when needed.
Maintain organized storage areas for supplies, materials, and marketing collateral.
Vehicle & Equipment Management
Clean and coordinate maintenance of golf carts used for Sales team transportation.
Ensure sales vehicles (Raptor and Tahoe) are clean, fueled, and presentable.
Track and coordinate vehicle maintenance, servicing, registration, and insurance renewals for Sales team if needed, or work with Verne Merrill directly regarding.
Inventory & Materials
Manage swag inventory, including organization, storage, and coordination with Marketing for swag orders.
Assist with assembling, set up, packing, and delivering and/or shipping closing gifts (developer sales and resales).
Maintain inventory of marketing materials and presentation supplies, and coordinate re-orders with Marketing.
Sales & Team Support
Provide general administrative and logistical support to Rob and Travis, including preparing for property tours and meetings.
Prepare hard copy materials packages and logistics with Operations for sales tours
Support Marketing as needed on brand and resale production projects
Assist with client events, broker open houses, and sales events including ordering décor, food & beverage, and reservations.
Update weekly Sales Meeting notes.
Systems & Administrative Tasks
Create and manage TEI member accounts. (Working on transferring this to the accounting team).
Ensure the Oracle system is kept up to date with accurate information. (Inventory, Contacts, Leads, etc.)
Answer and direct incoming phone calls to the club.
Assist with general administrative tasks and data entry for sales, marketing, and contract teams, including Egnyte file organization.
Benefits
• $25-28.00 Per Hour
• Medical, Dental, and Vision Benefits
• 401k Contribution
• Paid Time Off and Paid Holidays
• Employee Meals, Referral Incentives, and Recognition Programs
• Professional development and upward mobility opportunities
• Work-Family Culture
About Us
Makena Golf & Beach Club is an island dreamscape spread across Mauiʻs southern leeward coast that spans from turquoise sea to rolling mountaintops. Makena is a private, members-only community that honors Makena’s rich cultural heritage and takes to heart the responsibility to support its abundant nature and a sustainable future. Makena offers its members an 18-hole golf course designed by Robert Trent Jones, Jr.; a private beach club with resort pools and cabanas; a world-class spa and fitness center; a kids club, tennis and pickleball courts; multiple indoor and outdoor dining venues; and Discovery’s signature Outdoor Pursuits program. At Makena, our employees use their personal talent, passion, and resources to meaningfully integrate with diverse cultures and communities. All while providing the highest level of member and guest services and contributing to the creation of unforgettable experiences.
Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company, please visit: http://www.discoverylandco.com.