Assistant Proposal Manager

About You 

You are an experienced proposal leader with a background in professional services who thrives in a collaborative, fast-paced environment. You enjoy leading complex proposal efforts, coordinating multidisciplinary teams, and delivering high-quality work under tight deadlines. You are highly organized, detail-oriented, and adaptable, with the ability to manage multiple priorities while maintaining composure and professionalism. You enjoy learning about new environmental services and collaborating with the smartest professionals in their field to translate complex ideas into compelling proposals and marketing materials. 

You are seeking an opportunity to grow your career within a dynamic and supportive organization where you can make a meaningful impact, contribute to a growing marketing team, and help shape the future of the department. 

About Integral 

Integral Consulting Inc. is a science and engineering firm delivering sound technical solutions to meet today’s challenges in the health, environmental, and natural resource arenas. We are a values-driven collaborative team that is as passionate about company culture as we are about the work we do for our clients. Since our founding in 2002, we have operated with a demonstrated commitment to the well-being, diversity, and professional development of our staff and an equal commitment to strong partnerships with our clients and teaming partners. We are a company where people come to solve today’s toughest environmental challenges through innovative ideas, exceptional teamwork, and dedication to accuracy and technical quality.

About the Job 

Our Marketing and Business Development group is growing as our company embarks on an ambitious growth plan to meet evolving client needs in the areas of environment, natural resource, climate change, and sustainability consulting. We are currently seeking an experienced assistant proposal manager who will support our efforts to build and submit proposals and support and lead proposal development efforts across all areas of the company. As an Assistant Proposal Manager, you will manage proposals, statements of qualifications, responses to requests for proposals (RFPs), and marketing collateral in support of the business development activities of our scientists, engineers, economists, and planners.

This position may offer in-office, remote, or hybrid opportunities based on the candidate’s location and the needs of the organization.

Responsibilities

As an Assistant Proposal Manager, your job functions will include, but not be limited to: 

• Leading the development, coordination, and successful submission of proposals and qualification packages across all service areas.
• Coordinating with internal staff and external collaborators to ensure timely, high-quality contributions, reviews, and approvals. 
• Ensuring compliance with RFP requirements and client instructions with high pressure deadlines.
• Compiling evidence of experience, project descriptions, resumes, documents, and other assets from multiple information sources. 
• Contributing proposal writing, editing, and document flow to ensure consistency in messaging, tone, and brand consistency.
• Advising staff on revisions or additions that increase the competitiveness of proposals. 
• Managing geographically disparate teams. 
• Completing government forms, client questionnaires and qualifying statements on behalf of the organization. 
• Coordinating proposal layouts, graphics, tables, and visual presentation materials, including collaborating with internal or external graphic designers as needed. 
• Editing, maintaining, and improving existing business development materials that highlight the firm's expertise, experience, and innovation across all service areas and technologies. 
• Developing new business development materials for strategically important services areas and technologies. 
• Maintaining a library/database of project descriptions, service area descriptions, other text, and multimedia assets useful for proposals and business development ends. 
• Maintaining accurate proposal status reports in CRM system.

Qualifications 

The ideal candidate will have:

• A bachelor’s degree in marketing, communications, English, journalism, graphic design, or business 
• 5+ years of proposal development experience within a professional services environment 
• Excellent writing, organizational, and communication skills 
• Ability to prioritize and manage several projects simultaneously 
• Ability to work both strategically and hands-on in a fast-paced environment 
• A strong eye for document design, layout, and visual communication 
• Advanced experience with Adobe Creative Suite (especially InDesign and Illustrator) 
• Experience with SharePoint and Microsoft 365 collaborative documents 
• Experience with Deltek Vantagepoint 
• A desire to grow both intellectually and professionally 
• Strong organizational abilities 
• Ability to work both independently and within a multidisciplinary team of scientists and engineers 
• Ability to manage full-time staff additions to the proposals team 

Compensation is commensurate with experience and internal equity, within the listed range. An employee’s total compensation package includes annual salary; company-subsidized (employee and family) medical, dental, and vision insurance; 401(k) participation with a company match of 1% to 4% of annual compensation; company-paid life and short- and long-term disability insurance; paid sick leave (10 days), paid vacation (18 days), and paid holidays (9 days); and the potential for an annual discretionary bonus based on company performance. Paid time off will be prorated to reflect part-time scheduled hours, if applicable. 

Integral Consulting Inc. is proud to be an equal employment opportunity employer who provides equal opportunity in all of our employment practices to all qualified employees and applicants without regard to race, color, religion, creed, gender, pregnancy (including childbirth or related medical conditions), national origin or ancestry, age, sexual orientation, disability, marital status, military, veteran, or Vietnam Era Veterans’ Readjustment Assistance Act-protected veteran status, gender identity or gender expression, genetic information (including testing or characteristics), or any other category protected by federal, state, and local laws. We believe that a diverse and inclusive environment drives innovation and excellence, and we are dedicated to building a team that reflects the diverse communities we live in and serve. If you require reasonable accommodations during the application or interview process, please contact us at [email protected].

We are excited to connect with individuals who share our mission and values, and those who bring diverse contributions to our team. We value unique perspectives and skills, and encourage you to apply, even if you don’t meet every requirement.

All offers of employment are contingent on candidates successfully passing an employment history screening, degree verification, and a federal, state, and county criminal background and Watch List screening. Candidates will receive a written notice of this requirement. All screenings will be done in accordance with all local, state, and federal laws. 

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