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Job Description
Palladium is recruiting a dynamic Fund Associate to play a key role in delivering the Indonesia UK PACT programme, supporting a portfolio of innovative climate projects that drive sustainable, low-carbon growth. About Palladium Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 4,000 talented, motivated, and diverse staff of all religions, races, languages, and gender identities. About UK PACT UK Partnering for Accelerated Climate Transitions (UK PACT) is a flagship ODA technical assistance programme funded by the UK Government. It supports countries with high mitigation potential, providing them with the expertise they need to cut emissions quickly and grow their economy sustainably. Running since 2018, it works in partnership with over 20 countries in Africa, Asia and Latin America to tackle the most pressing climate issues they face across forests and land use, energy, finance, governance and transport and cities. UK PACT deploys in country and international expertise, as well as leveraging the UK’s world class public and private sector experts to deliver impactful and long-lasting change. Indonesia UK-PACT Programme The Indonesia-UK PACT Programme portfolio focuses on supporting innovative capacity-building projects in Indonesia. These projects are selected based on the country's specific context and the needs identified in close consultation with the Indonesian government and the British Embassy Jakarta. This ensures that the projects are tailored to address the country's context and meet the demands of the stakeholders. The goal is to promote emissions reductions and the adoption of low-carbon solutions through the strategic use of country funds. The portfolio also includes skill shares and secondments to provide additional expertise and support to key institutions where there is a demand and need for such assistance. The portfolio currently consists of ten ongoing projects in the sectors of low-carbon transport, energy efficiency, and carbon pricing. The strategic approach of the portfolio is aligned with Indonesia's development goals and aims to enhance sustainability efforts in the region. As the programme is at its second phase of implementation, it continues to address key challenges and opportunities in Indonesia's transition to a low-carbon economy, making a meaningful impact on the country's sustainable development trajectory. Primary Duties and Responsibilities The Fund Associate plays a central role in the day-to-day delivery and oversight of the fund’s portfolio, managing day-to-day activities and supporting end-to-end project delivery including project procurement, selection, implementation and closure. Under the supervision of the Fund Manager, the Fund Associate will provide integrated support across project management, reporting, and operational functions, working closely with implementing partners (IPs), FCDO, and internal teams. Specifically, the Fund Associate will: Portfolio management support Support the Fund Manager in maintaining a coherent portfolio design and management in the fund’s agreed priority sectors. Analyse and summarise project-level information to inform strategic decision-making, adaptive management and portfolio-level learning. Support the Fund Manager in managing the pipelining of new projects, contributing to forecasts and new project Terms of Reference, as relevant. Project selection support Support selection processes (including requests for quotations and calls for proposals), including preparation of documentation, coordination of application processes, and communication with applicants. Contribute to the assessment and selection process, including leading on eligibility reviews and coordinating evaluation panels and decision-making forums. Support and coordinate the recruitment of individual experts (Consultants or employees) through CV screening, interviews and decision making Lead the due diligence processes, including coordination and review of required documentation and presentation to the risk committee for approval. Develop first drafts of grant agreements, subcontract and amendments, working with the regional and PMU teams to ensure timely signatures. Coordinate and support the start-up of projects, including preparing for and supporting kick-off sessions and subsequent upskilling trainings required. Project delivery Monitor project progress against agreed outputs and delivery plans, proactively identifying risks, delays, or underspend and following through on corrective actions with partners. Support the synthesis, interrogation and presentation of project results and performance insights against programme logframe indicators and Fund ToC pathways for internal and client reporting, including quarterly delivery updates and biannual outcome progress reviews. Support risk management processes by identifying country and project-specific risks, maintaining and reviewing project risk registers and escalating key issues as needed. Support defence against fraud, corruption and safeguarding risks, conducting spot checks and other processes to ensure FCDO funding is spent as intended and that projects meet FCDO compliance requirements. Reporting management Manage reporting processes (monthly and quarterly) from project suppliers and implementing partners (technical, financial, results and risk), ensuring reporting meets FCDO requirements and align with Palladium’s MEL framework for UK PACT, including initial review of completeness, coherence and quality and strength of evidence, and contributing to upward reporting. Lead the review of financial documentation, including budgets, forecasts, and high-value expenditures, supporting compliance with programme and FCDO requirements. Ensure effective documentation, filing, and audit readiness of all programme materials and reporting outputs. Financial management Lead on the review of financial reporting submitted by suppliers and implementing partners. Support the oversight of project expenditures, assist with preparing budgets, amendments, analytic documents and expenditure forecasts. Support in the review of invoices, addressing any queries with supplier, before finalising Payment Approval Forms and following up on payments Support with supplier cost forecast and invoicing processes. Stakeholder coordination and communication Serve as the key point of contact for implementing partners and suppliers leading onboarding, capacity strengthening, and targeted training. Support partners to meet programme standards by identifying performance gaps, providing practical guidance, and driving continuous improvement, alongside clarifying reporting requirements and responding to queries in a timely manner. Maintain close coordination with FCDO and Post through regular check-ins, providing updates on project performance and aligning on strategic priorities. Support the Fund Manager in engagements with broader audiences as needed, including counterparts, wider HMG audiences and programming, and beneficiaries, when relevant. Systems and process management Ensure high standards of data quality and regular updates on the relevant systems (IMS and Insights dashboards). Support the effective use of programme management systems (IMS), including troubleshooting, quality assurance of submissions, and facilitating partner compliance with system requirements. Identify and escalate system or process issues, contributing to continuous improvement. If needed, provide local context and expertise needed to improve the quality of UK PACT portfolio implementation in the targeted region. Operational support Provide logistical and administrative support to programme activities, including travel coordination, event delivery, and partner engagement activities. Support planning and execution of workshops, training sessions, and programme events in collaboration with internal teams. Contribute to internal knowledge sharing, training, and continuous improvement initiatives across the programme. Person specification Strong organisational, financial management and administration skills, with the ability to review and quality assure the financial reports of projects. Good knowledge and experience in managing grants mechanisms (preferably FCDO, other international donor experience are welcomed). Good programme and project management skills, with a proven track record of supporting management of a complex portfolio in various sectors. Excellent organisational, inter-personal administration, coordination, and communication skills. Professional fluency in English. Good and up-to-date knowledge and understanding of the local political, economic and operating context in Indonesia, with a focus on the low carbon/climate mitigation sectors. Technical knowledge and understanding of one or more of the Indonesia – UK PACT priority areas (low-carbon transport, energy efficiency, carbon pricing) will be considered an advantage. A high degree of personal resilience, flexibility and ability to adapt to changing circumstances. Highly collaborative and committed to close working and open communication with FCDO in post and in the UK, and other UK PACT partners, as well as ability to communicate effectively with a wide range of stakeholders at different seniority levels. Commitment to neutrality in all dealings with stakeholders to build trusted relationships and ensure maximum effectiveness of the programme. Contract Duration: This is a full‑time role based in Jakarta, Indonesia based fixed‑term contract starting from 1 June 2026 to 31 March 2027. Any extension will be subject to satisfactory performance and the continuation or amendment of the head contract with FCDO. Equity, Diversity Inclusion Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status. Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at [email protected] and we will be in touch to discuss. Safeguarding We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.