Events Production & Administrative Support Assistant (06 months & Third-Party Contract)

Overview:

RMIT Vietnam is looking for Events Production & Administrative Support Assistant to support the delivery of key events across RMIT Hanoi campus, including major activities such as Staff Parties and Graduation.

This role is ideal for someone who is proactive, reliable and enjoys working in a fast-paced environment where teamwork, attention to detail and a can-do attitude can make a real difference to the experience. The successful candidate should also be willing to work flexible hours, including evenings and weekends, depending on event requirements.

This position is offered as a 6-month contract and will be engaged through a third-party provider.

         

Expected start date: Early August 2026

WHY JOIN RMIT VIETNAM?

At RMIT Vietnam, international exposure meets real-world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high-performing environment.

Further insight into our mission, impact and global connections is available in the RMIT Vietnam Profile.

WHAT WE OFFER

• Competitive remuneration VND package
• One day of paid leave per month, in addition to university holidays and public holidays
• A supportive and collaborative environment that encourages professional growth and development
• Access to state-of-the-art facilities and resources
• A vibrant and diverse campus life and more!

POSITION SUMMARY

The Events Production & Administrative Support Assistant provides hands-on support for event setup, logistics, and venue preparation across Hanoi campus. Working closely with the University Events team, the position assists with event infrastructure setup, venue operations, and logistics coordination, while supporting documentation and administrative processes, especially for major events such as Staff Parties and Graduation.

Key Accountabilities

Logistics & On-Site Event Support

• Assist with the basic setup and dismantling of event infrastructure, including light staging elements, signage, furniture, booths, and barriers.
• Support equipment movement, asset handling, and material transport under supervision.
• Help prepare venues prior to events and reset spaces afterward.
• Provide physical on-site support during peak setup and pack-down periods, especially for Staff Parties 2026 and Graduation 2026.

Facilities & Operations Assistance

• Support room preparation, layout setup, and access coordination as directed.
• Assist with transferring items between storage areas and event venues.
• Work collaboratively with Property Services, Cleaning, and Security teams to ensure smooth on-ground operations.
• Coordinate on-site logistics instructions with external suppliers during setup and teardown under guidance from the supervisor.

OHS & Compliance Support

• Assist in checking and tracking basic OHS documentation from suppliers (e.g., work permits, installation safety methods, contractor registration, briefing attendance).
• Liaise with external vendors to clarify missing or incorrect safety documents when required.
• Support safe-work observations and general compliance monitoring under supervision.

Administrative & Payment Support

• Support administrative processes such as preparing contracts, collecting invoices, and assisting with payment documentation.
• Maintain accurate records, uploads, and documentation within RMIT’s systems.
• Documentation follow-up related to suppliers and event logistics.

Other Duties

• Assist with assigned projects and contribute to continuous improvement of event operations, logistics workflows, and guest experience delivery.

Key Selection Criteria

• Final-year student or recent graduate in a relevant discipline.
• Some experience supporting or coordinating events
• Strong communication skills in both English and Vietnamese.
• Good interpersonal skills with the ability to work effectively with suppliers, internal teams, and diverse stakeholders.
• Competent in digital tools such as Monday.com, SharePoint, MS Office, and basic design software.

HOW TO APPLY

To be considered for this role, it is mandatory to submit both a resume and a cover letter. Please click on the 'Apply' link provided in this Job Ads to initiate the application process.

Applications will be reviewed on a rolling basis, and the University reserves the right to appoint prior to the closing date.

Compliance Requirements

All academic appointments at RMIT Vietnam must meet University and local regulatory requirements, including English proficiency, background checks, and (for international candidates) eligibility for a work permit. 

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) with a score of at least 5.0 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines). 

Further guidance will be provided during the recruitment process.

RMIT UNIVERSITY COMMITMENT

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

IMPORTANT NOTICE:

• Please ensure that your application is submitted through our Workday system on the RMIT Careers page. We do not accept applications through other means.
• RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.
• For any questions or support, feel free to reach out to our Talent Acquisition team at [email protected]

Applications Close:

2 thg 6 2026 11.59 pm

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community.  As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

https://www.rmit.edu.vn/about-us