Procurement Officer

Company overview:
Property Care is a maintenance and renovation company providing planned and reactive maintenance, refurbishments and renovation services for residential and commercial properties. We focus on high-quality workmanship, timely delivery and cost-effective, compliant procurement of materials and subcontracted services. The Procurement Officer will support the build-out of a formal procurement function and manage day-to-day purchasing activities.

Key responsibilities:

• Department set-up support

  • Assist in documenting procurement vision, policies and standard operating procedures as the procurement function is established.

  • Help define roles, workflows and approval matrices in consultation with senior management

• Purchasing & supplier management (end-to-end)

  • Process purchase requisitions, issue RFQs/POs, track deliveries and confirm invoices for payment.

  • Source and evaluate suppliers for materials, equipment and subcontracted works based on cost, quality, compliance and lead times.

  • Negotiate prices and commercial terms within delegated authority; escalate larger contracts to senior management.

  • Monitor stock levels, coordinate reorders and support inventory control practices.

  • Resolve delivery, quality or invoicing discrepancies and follow up on corrective actions.

• Vendor relationship & performance

  • Maintain supplier database and up-to-date vendor documentation (agreements, certificates, insurance).

  • Conduct routine supplier performance checks and report issues to procurement management.

  • Support supplier on-boarding and due diligence checks.

• Budgeting, reporting & analysis

  • Support monitoring of procurement spend against budget and flag variances.

  • Produce regular reports (spend, lead times, supplier performance, savings) and maintain procurement records.

  • Analyse procurement data to identify cost-saving or efficiency opportunities.

• Compliance & risk management

  • Ensure procurement activities adhere to company policies, health & safety, legal and ethical standards.

  • Maintain audit-ready documentation and support procurement audits.