Purchasing Supervisor

Reporting directly to the Purchasing Manager, your day to day would include:

Receiving

• Assist in receiving all deliveries to the hotel, HOAs, Retail spaces, including food, beverage, and miscellaneous items.
• Verify quality and freshness of perishable items; return any that does not meet quality standards.
• Weigh high-cost items and check invoices for accuracy, report discrepancies.
• Maintain detailed logs of all deliveries on Open Dock software for recordkeeping purposes.
• Process food & beverage invoices according to hotel and accounting procedures.
• Scan invoices to Dooap daily.

Cost Control

• Keep liquor storeroom locked when unattended.
• Report inventory discrepancies immediately to Food & Beverage manager(s).
• Conduct monthly food and beverage inventories for ordering to par quantities.
• Use proper GL codes for invoices for monthly P&L reporting.

Food Safety & Organization

• Maintain storeroom and coolers in clean, organized condition.
• Follow FIFO procedures and monitor expiration dates. (First in, First Out)
• Ensure all items are dated.

Other Duties

• Maintain par levels of essential supplies.
• Work with vendors on various tasks.
• Assist in shipping and receiving guest packages.
• Operate all equipment safely and as designed.
• Uses computers and computer systems (including hardware and software) to program, enter data, or process information.
• Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
• Open communication with department heads and other leaders within the organization. Approachability and teamwork is essential.
• Initiative and empowerment are vital in this role. Working alongside the Purchasing Manager to help develop and create new and efficient ways to lower costs and streamline the inventory process.
• Other duties as assigned.
• Must be available to work evenings and weekends if needed.

To be aware of and ensure constant compliance with all necessary operational policies including:

• Health and Safety
• Food Hygiene
• Maintenance
• Emergency Procedures