Administrative Specialist I

Agency

Dept of Agriculture , Consumer Services

Division

Agriculture Consumer Service

Job Classification Title

Administrative Specialist I (S)

Position Number

60012038

Grade

NC08

About Us

The N.C. Department of Agriculture and Consumer Services provides services that promote and improve agriculture, agribusiness, and forests; protect consumers and businesses; and conserve farmland and natural resources for the prosperity of all North Carolinians. The Department employs approximately 2,000 employees.

Description of Work

***This is a readvertisement. Previous applicants do not need to reapply to be considered.

This posting is open to current State of North Carolina employees and RIF candidates with priority reemployment rights under G.S. 126.

Position currently qualifies for a telework option. Telework options are subject to change at the discretion of management.

The NC Department of Agriculture & Consumer Services is seeking a dedicated Administrative Specialist to join our Structural Pest Control and Pesticides Division. This role provides critical support throughout all three of the Division’s Sections: Pesticides, Structural Pest Control, and Sleep Products, as well as functioning within the Division’s Administrative Unit in meeting the Division’s goals and responsibilities under its three primary statutory authorities. This position has comprehensive responsibilities with respect to reporting Division activities and ensuring compliance with established protocols. This position will work closely with the Administrative Team Manager (Administrative Officer II), coordinating administrative functions including Division-wide purchasing, procurement of large ticket items, fleet insurance and other duties related to the Division’s activities.

Key Responsibilities

Administrative Support: aiding the Director, Deputy Directors, the Sleep Products Administrator and the other Division program managers in researching, developing projects, generating reports.

Logistics and Procurement: Assist staff members with out-of-state travel arrangements, preparing and monitoring budget division authorizations, coordinating travel needs: i.e. hotel, transportation, etc., processing travel reimbursements, and negotiating contracts with hotels and vendors while scheduling meetings, conferences, special training and workshops. Will serve as the Division’s Public Records Custodian. Will ensure all assets are properly covered by insurance and assist in processing electronic vehicle insurance claims to Travelers.

N.C Pesticide Board support: Coordinate meeting logistics assist with ethics and economic interest submissions, prepare minutes, support Board members. Serve as back up to the Structural Pest Control Committee.

Correspondence Management: The employee must carry out all duties with professionalism and demonstrate clear, effective oral and written communication with external stakeholders, as well as federal and state partners, while serving as a representative of NCDACS.

Knowledge Skills and Abilities/Management Preferences

Recruitment Range: $39,244 - $50,000

• Skill in the accurate interpretation and application of procedural guidelines, and policies that support both technical and administrative areas of assigned work.

• Must demonstrate strong oral and written communication skills and consistently convey information in a clear, professional manner.

• This individual should have good organizational skills in managing workflow and coordinating activities.

• This individual must have the knowledge and ability to utilize MS Office software, NCFS, E-Procurement. and NCFS.

• Ability to establish and maintain effective working relationships with departmental staff, division staff and lawyers, state government officials, and external customers.

Click Here to Learn more about State Employee Benefits.

Any employment offer may be less than the maximum of the range due to salary equity with similarly situated employees or the selected candidate's related education and experience.
 
Please follow the instructions to apply online. It is important that your application includes all your relevant education and experience. Text or attached resumes ARE NOT accepted as a substitution for a completed application. Applicants seeking veteran's/National Guard preference should submit a copy of their Form DD-214, NGB 23A (RPAS), DD256 or NGB 22.
 
All Law Enforcement positions, aviation safety-sensitive positions, and positions requiring a Pilot's License or a Commercial Driver's License (CDL) shall be subject to pre-employment drug testing. All positions requiring a Commercial Driver's License shall also be subject to pre-employment DMV physicals. Selected applicants must obtain a U.S. Department of Transportation (USDOT) medical certificate prior to employment. If a CDL is listed as a preference and the selected applicant has a CDL at the time of hire, then the CDL will become a requirement for the position.  

* Note: When required, you must answer the question(s) for this position, or your application will be considered incomplete. *
 
Questions regarding this posting?  Contact 919-707-3201.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Lori Lynnette Reed

Recruiter Email: [email protected]