Administrative Coordinator - Board Secretary’s Office

External Applicants: 

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the "My Experience" application page.

• Locate the "Resume/CV" document upload section at the bottom of the page.

• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website. 

A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.

Job Description Summary

The Administrative Coordinator provides high-level executive and operational support to the Board Secretary's Office (BSO). This role serves as a central resource for calendar management, board operations, budget administration, and general office coordination. The ideal candidate is a proactive, detail-oriented professional who exercises sound judgment, maintains strict confidentiality, and thrives in a fast-paced environment serving senior University leadership and Board of Trustees stakeholders.

Job Description

Essential Functions:

• Greets visitors, determines needs, directs accordingly, and responds to general inquiries in a pleasant and professional manner.
• Provides clerical and administrative support including processing of incoming and outgoing materials, data entry, filing, copying, mailings, etc. with attention to detail.
• Tracks, orders, and maintains office materials and supplies assuring inventory is available.
• Assists with planning and organizing departmental and sponsored events and assumes responsibility for extra departmental or University needs, as required.
• Maintains calendars, schedules meetings and appointments, aligns schedules of internal and external meeting participants.
• Prepares agendas and takes notes during meetings, as required.
• Schedules travel including airline reservations, car rentals, hotel reservations, etc., as needed.

Required Education, Knowledge, Skills, Abilities:

• Associate’s degree and at least three years of experience, or an equivalent combination of education and related experience.
• General knowledge in office management techniques, practices, and procedures.
• Proficiency in Microsoft Office, the internet, and other relevant software.
• Ability to handle sensitive information in a confidential manner.
• Ability to present and display professional demeanor at all times.
• Ability to demonstrate effective communication skills both verbally and in writing.
• Ability to analyze and interpret policy and procedural questions.
• Ability to research and resolve office management and administrative problems and questions.
• Physical Requirements: light work; standing, walking, talking, hearing, and close visual acuity. Subject to inside environmental conditions. Not substantially exposed to adverse environmental conditions.

Preferred Education, Knowledge, Skills, Abilities:

• Bachelor’s degree.
• Experience in a non-profit or academic environment.

Additional Job Description

Time Type Requirement

Full time

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.  

 

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact [email protected] or (336) 758-4700.