Extension Assistant II (Willcox, AZ)

Program Logistics Coordination: Deliver support for Cooperative Extension educational programs, workshops, seminars, and contests delivered through extension offices in Arizona communities, in assigned focus areas such as agriculture, youth development (e.g., 4‑H), natural resources, family and consumer sciences, or community development. Coordinate logistical details for extension educational programs, workshops, seminars, and contests in assigned focus areas, including reserving rooms, arranging equipment, and organizing materials. Confirm event details with presenters, staff, and community partners, and communicate schedules and expectations to participants. Prepare and organize materials and supplies so programs begin on time and run smoothly. Outreach and Community Communication: Carry out routine outreach activities, such as distributing flyers, sending email invitations, and posting program updates on websites and social media, to inform local residents about extension offerings in assigned focus areas. Respond to participant and community inquiries about program offerings, eligibility, and registration, and route more complex questions to extension professionals or faculty. Maintain contact lists for participants, volunteers, and partners to support ongoing communication. Administrative and Session Support: Provide administrative support for public extension information sessions and community presentations, including preparing agendas, sign‑in materials, handouts, and basic audio‑visual needs. Support on‑site delivery of events by greeting attendees, managing sign‑in, and assisting facilitators with materials during sessions. Help ensure accessibility and a welcoming environment for diverse participants. Data Tracking and Documentation: Monitor and track attendance, program metrics, and participant feedback for extension programs using established forms and databases. Compile routine evaluation data, basic statistics (such as counts and percentages), and participant comments to support internal reports and outreach assessments. Maintain organized records of events, outreach activities, and participant lists for future reference and reporting. Volunteer and Participant Scheduling: Coordinate schedules for volunteers and participants to ensure adequate coverage for extension program operations and community events across Arizona counties. Confirm assignments, shifts, and instructions with volunteers in advance of events. Track volunteer hours and participation for program documentation and recognition. Knowledge, Skills and Abilities: Knowledge of youth development programming, community education, or Extension-based programming principles. Ability to effectively communicate with youth, parents, volunteers, and community partners both verbally and in writing. Ability to plan, organize, and coordinate multiple program activities and events, including large public events such as county fairs or youth showcases. Skill in community outreach and public engagement, including school visits, presentations, and tabling events to promote programs. Ability to recruit, engage, and maintain positive working relationships with volunteers and community partners. Ability to work independently while following established policies, procedures, and program guidelines. Strong organizational skills with the ability to maintain accurate records, manage schedules, and coordinate program logistics. Proficiency with standard office and communication software including Microsoft Office and Adobe applications and digital communication platforms. Ability to adapt to changing program needs and manage competing priorities in a community-based program environment. Ability to transport and move program materials and supplies for events, outreach activities, and county fair operations. Ability to work occasional evenings and weekends to support youth programs, volunteer activities, and county events.