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Job Description
Office Coordinator
Department: Core - Business Infrastructure & Operations
Employment Type: Permanent - Full Time
Location: Paris, France
Description
We are seeking a highly organised and proactive Office Coordinator to take full ownership of office operations in our Paris office. As the sole operations professional on-site, you will be responsible for ensuring the smooth day-to-day running of the office, managing facilities, coordinating suppliers, and providing essential administrative support. Working closely with regional and central teams, you will play a key role in maintaining an efficient and well functioning workplace.
This role is responsible for maintaining an efficient and welcoming office environment, coordinating office services, liaising with vendors, and handling key operational tasks such as office supplies, workspace organisation, and event logistics. We are seeking a proactive and detail-oriented individual who thrives in an autonomous role, enjoys problem-solving, and is eager to make a meaningful impact in a professional services environment. The ideal candidate is reliable, adaptable, and confident managing multiple responsibilities independently.
This role is responsible for maintaining an efficient and welcoming office environment, coordinating office services, liaising with vendors, and handling key operational tasks such as office supplies, workspace organisation, and event logistics. We are seeking a proactive and detail-oriented individual who thrives in an autonomous role, enjoys problem-solving, and is eager to make a meaningful impact in a professional services environment. The ideal candidate is reliable, adaptable, and confident managing multiple responsibilities independently.
Key Responsibilities
- Manage the day-to-day operations of the office, ensuring a well-maintained, efficient, and productive work environment.
- Manage all facility-related needs, proactively identifying and resolving maintenance issues, including coordinating with third-party service providers.
- Maintain optimal office and kitchen supplies, ensuring staff have the necessary resources to work effectively.
- Build and manage relationships with suppliers and service providers, negotiating contracts and ensuring high-quality service delivery.
- Plan and coordinate staff events, including socials, offsites, and Christmas celebrations, to foster team engagement and morale.
- Support the BIO leadership team in budgeting and financial reporting for office operations, procurement, and local activities. Aurora Energy Research auroraer.com
- Ensure compliance with operational policies and procedures, educating staff on best practices for expense management, travel bookings, and meeting room usage in coordination with central teams.
- Act as the central point of contact for all office operations, collaborating with key departments such as People & Culture, Finance, and IT to support office needs.
- Provide administrative support as needed, including scheduling meetings, booking travel, handling mail and shipments, and coordinating printing and documentation.
What we are looking for
Required attributes:
- A collaborative team player with strong interpersonal skills, a positive attitude, and the ability to build effective relationships at all levels.
- Previous experience in operational functions such as HR, finance, legal, or business administration.
- Excellent organizational, coordination, and time management skills, with strong attention to detail and clear, effective communication.
- Proactive and self-motivated, able to work independently, take initiative, and troubleshoot issues with confidence.
- A genuine passion for working with people and a willingness to go beyond the defined job description to support the success of the office.
- Excellent IT skills (Word, Excel, Outlook, and PowerPoint)
- Written and spoken fluency in French (C2 level)
- Proficiency in English (C1 level)
What we offer
Some of the benefits we include are:
- Lunch Vouchers
- Public transport
- Medical & dental insurance
- Health & disability insurance
- Employee Assistance Programme (EAP)
At AER, we are committed to offering flexibility in the way we work. Most of our roles are hybrid with a mix of in-office/home working and potentially adjustable working hours. Let’s discuss what works for you and AER during the interview process.
The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity.
To apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period.
Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.
Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.