Spec Admin Support II - Entertainment

Summary Statement:

The Administrative Specialist II - Entertainment will perform a wide range of administrative and office support activities for the Entertainment department Executives to facilitate the efficient operation of the department.

Primary Job Duties: – Includes but is not limited to:

• Perform general clerical duties in support of department executives.
• Prepare and modify documents, such as reports, drafts, memos, and emails.
• Manage entertainment calendars and schedules.
• Arrange meetings in support of department executives.
• Arrange travel & lodging in support of department executives.
• Participate in short- and long-term planning aligned with goals set by executives.
• Communicate information quickly and succinctly, being responsive is a must.
• Work with all RWLV departments, partners, and stakeholders.
• Coordinate and communicate with vendors, consultants and organizations as required.
• Liaison between Entertainment and other internal business units. (Special Events, Sales, F&B, etc.).
• Obtain and maintain position-specific licensing.
• Use personal device/cellular phone for job related operational tasks, job duties, review of company documents, etc.
• Perform other job-related duties as requested.

Qualifications: – Includes but is not limited to:

• At least 6 months of administrative office experience.
• Previous experience with principles and practices of office management.
• Strong knowledge and familiarity with Outlook, Teams, Excel, Word, and PowerPoint.
• Superb organizational and communication skills.
• Ability to complete multiple tasks in a fast-moving environment.
• Capable of meeting deadlines and working with daily time constraints.
• Polished appearance and demeanor.
• Excellent customer service skills.
• Ability to work varied shifts, including nights, weekends, and holidays.
• Ability to effectively communicate in English, in both written and verbal.
• Ability to obtain and maintain full knowledge and understanding of company and department rules and regulations, policies, and procedures.

Preferred: 

• At least one year of production and entertainment industry experience.

Minimum Education and Experience:

• Bachelor's degree or equivalent experience.
• Must be 21 years of age.

Preferred:

• Previous experience with systems such as Hot SOS, Kronos, and AXS Ticketing.
• Previous experience working in a large, luxury resort setting.

Certificates, Licenses, Regulations:

• Proof of eligibility to work in the United States.
• Position required licenses.

Physical Demands:

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be tolerant to varying conditions of noise level, temperature, illumination, and air quality.
• Prolonged sitting/standing.
• Bending and reaching.
• Transporting, pushing, pulling, lifting, and maneuvering items weighing up to 50 lbs.
• Eye/hand coordination.
• Ability to comply with Policies and Procedures, Job Description, daily memorandums, chemical labels (SDS) and other instructions.

At Resorts World Las Vegas, we believe that every member of our team is an ambassador and is essential to the success of our company. We expect all Team Members to take personal ownership in ensuring everything they do is in the best interest of the company and that all will adhere to our five core non-negotiable responsibilities.

• Everyone is an Ambassador–No matter where you work at Resorts World Las Vegas, it is your responsibility to treat this property like you would your own home. No one gets hurt, everyone feels secure, the environment is clean, and every guest gets what they need.

• Everyone works in Safety–If you have a safety concern, it is your responsibility to address it by correcting it or notifying the appropriate department or individual.

• Everyone works in Security–If you See Something, it is your responsibility to Say Something. You must notify the appropriate department or individual if you feel there is a security concern.

• Everyone works in EVS–If there is trash on the floor, it is your responsibility to pick it up. If it is a mess that needs more attention, it is your responsibility to notify the appropriate department or individual.

• Everyone works in Guest Experience–If a guest needs assistance, it is your responsibility to assist that guest and do so with a smile. If the guest needs more assistance than you can provide, it is your responsibility to notify the appropriate department or individual.