Administrative Assistant

BE PART OF A MANUFACTURER LIKE NO OTHER. When you work with the world's most innovative companies, you know you're making a difference. Our clients are the game changers, leaders and investors who fuel the global innovation economy. They're the businesses behind the next fabrication breakthroughs. And the visionaries whose new technologies could transform the way people live and work. They come to BLM GROUP USA for our expertise, deep network and nearly sixty years of experience in the industries we serve, and to partner with diverse teams of passionate, enterprising BLMers, dedicated to an inclusive approach to helping them grow and succeed at every stage of their business. Join us at BLM GROUP USA and be part of bringing our clients' world-changing ideas to life. At BLM, we have the opportunity to grow and collectively make an impact by supporting the innovative clients and communities BLM GROUP serves. We pride ourselves in having both a diverse client roster and an equally diverse and inclusive organization. We offer a competitive benefits package which includes medical, dental, vision, 401k with company match, life/disability and many others! Job Title: Administrative Assistant, Tube and Wire Forming Products Department: Applications FLSA Status: Non-Exempt Cost Center: US1000004N - Application Department Summary Under direct supervision of the Head of Operations, Tube and Wire Forming Products, the Administrative Assistant will develop and implement key processes, lead special projects, and maintain day-to-day administrative functions within the Tube Wire Forming Products team. Essential Functions The duties listed below are the specific duties and tasks that someone in this position must accomplish (i.e. why the job exists.) These are the core responsibilities of the position that cannot be modified or eliminated. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the level and/or class of this position. •Analyze current department workflow, identify areas of process improvement and make appropriate recommendations for redesign, such as Application service reports and expense tracking matrix, Application scheduling, Application time sheet recording, project costing, and team building initiatives •Provide post implementation support and training to individuals impacted by new processes •Review field service reports and timesheets for accuracy, track receipt, and follow up on missing/incomplete paperwork •Assign and follow up on Applications Tickets in CRM (SAP C4C) as needed •Prepare end of year bender project report including time to complete, average tool set purchase, etc. •Prepare and maintain project documentation •Assist in the creation/management of materials in SAP regarding the Application and Tooling processes, and any other SAP processes as needed •Assist the Applications Department Project Management-, Applications-, Training-, and the Installation-teams with administrative tasks as needed •Manage and maintain department Nonconformance system •Work with the Travel Specialist, or individually, to assist and book travel as needed •Track and gather department performance metrics and prepare presentations •Prepare quotations as necessary •Ability to travel up to 15%, as required by management •Other duties as assigned by management