Administrative Officer – Bangkok

Key Responsibilities:

• Coordinating the Administrative Department team, facilitating administrative actions and duties, and reporting to senior office/operations management.
• Coordinating with our head office (Tokyo) regarding administrative arrangements.
• Handling the office building lease, rental, and building safety regulations compliance matters (collaborating with IT officers and Accounting/Finance officers).
• Managing facility assets, including leasing tools and furniture, maintaining facilities (collaborating with IT officers and Accounting/Finance officers).
• Managing/handling vendors relating to administrative matters.
• Handling all aspects of signage tax, travel insurance, and logo merchandise.
• Processing stamp duty affixation/payment and filing engagement letters.
• Preparing operation manuals for employees.
• Supporting internal events and CSR initiatives.
• Identifying, categorizing, and indexing documents in an electronic document management system, including managing our office policies, regulation, and rules.
• Managing book or document retrieval from outsourced storage.
• Controlling online databases and conducting research - CorpusX, Computer Law (Supreme Court Search), etc., and performing basic research.
• Collaborating with the Human Resources team to schedule regular staff events and training.
• Researching training needs and supporting training sessions to enhance employees’ skills.
• Collaborating with General Counsel section, Compliance section, Information Security Committees, etc., of our head office (Tokyo) and our office’s lawyers, who are admitted by Thai law, for enhancing our office’s legal environment (alignment of global policy with Thai law and managing legal document forms).
• Collaborating with Business Development and Public Relation sections of our head office (Tokyo) and our office to support the N&A group’s branding.
• Leading new projects, which will be launched in collaboration with our Tokyo office, other section members, and Office Managers.
• Supporting administrative and accounting issues for affiliated companies.
• Assisting Office Managers, along with Human Resources team’s senior officers, to promote/improve office management.
• Any other necessary tasks.

Qualifications:

• Bachelor's degree in a related field.
• Excellent written and verbal communication skills in both Thai and English.
• Strong organizational skills for multitasking and prioritizing responsibilities.
• Excellent interpersonal and coordination skills.
• Experience with 3E, iManage, and Workday apps will be advantageous.
• Willingness to learn and use new research materials and practice tools.
• Ability to lead and provide mental support to team members.

Please register your CV together with a recent photograph, as well as transcripts and a cover letter (maximum 1000 words) using the *Apply* button.

Please note that submitted documents will be carefully reviewed and only select candidates will be invited for further assessment, the details of which will be provided at the time of invitation.

Please also note that submitted documents will not be returned.