Administrative Assistant - Level 4

RELOCATION ASSISTANCE: Relocation assistance may be available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: None

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Space Systems is seeking an Administrative Assistant - Level 4 to join our Deployables Operating Unit within the Mission Enabling Products. The selected candidate will provide office management and executive administrative support to the Operating Unit Director and Leadership Team. This position will be located in Goleta, CA. This role requires onsite support; remote or teleworking candidates will not be considered for this role.

Position Overview

In this position you will work closely with senior executives, customers and government representatives, both internally and externally. The ideal candidate will have outstanding verbal and written communication and interpersonal skills; demonstrated ability to interact effectively across all levels of the organization and with outside organizations/customers; the ability to protect and maintain confidentiality; and the ability to execute tasks and projects independently. To be successful you must be an exceptional team player, proactive, self-motivated, well-organized and detail oriented. Must be able to work with minimal supervision. Must provide excellent follow-through, exercise good judgment, demonstrate flexibility and agility, manage schedule conflicts and prioritize multiple tasks with competing deadlines.

You’ll be a great fit if you:

• Are a self-motivated, collaborative team player who thrives in a fast-paced environment.

• Serve as a trusted advisor and work in partnership with others.

• Have a demonstrated ability to manage and drive multiple projects to completion.

• Have excellent interpersonal skills and can work with all levels of management.

• Have exceptional organizational skills and can prioritize work and follow through on commitments.

Primary Responsibilities:

• Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts.

• Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions.

• Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff.

• Attend staff meetings, publish agendas and follow-up on action items.

• Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering.

• Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate.

• Manage and/or support special projects as assigned.

• Provide back-up support for other administrative staff as needed.

Basic Qualifications:

To be considered for this position, you must minimally meet the knowledge, skills, and abilities listed below:

• High school diploma and a minimum of 12 years additional education and/or experience in the administrative professional field or a Bachelor's degree with 8 years' experience in the administrative professional field.

• Understand the sensitive nature of working in the executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality.

• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, and Excel)  to maintain calendars, coordinate meetings and compose briefings, reports, correspondence and memorandum.

• Ability to work with minimal supervision and interface effectively at all levels within the organization while protecting and maintaining confidentiality

• Ability to assess priorities and manage multiple administrative tasks

• Proficiency in business and travel expense system (Concur or similar)

• Experience in planning and providing logistical support for meetings and events

• Effective networking skills to be able to find solutions to wide range of issues

Preferred Qualifications:

• Familiarity with Northrop Grumman (NG) policies and procedures

• Familiarity with NG systems (Concur, iBuy, and other NG tools)

• Advanced proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel

• Strong document preparation skills

Primary Level Salary Range: $61,100.00 - $101,800.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.