Finance & Administrative Director

Project HOPE is an international NGO of engaged employees and volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide. Code of Conduct It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency. POSITION SUMMARY Project HOPE is looking to recruit a Finance Administrative Director (FAD) in Venezuela. This is a field-based position intended to serve as part of the core team leading the delivery of a comprehensive emergency health program responding to the humanitarian needs evolving from the crisis in Venezuela. The position will have overall responsibility for the financial, administrative, and human resources management of all country program activities. El FAD liderará los departamentos de apoyo para garantizar la calidad, puntualidad y eficiencia en la configuración, operaciones diarias y cierre del proyecto. PRINCIPAL RESPONSIBILITIES: 1. Human Resources Leadership Talent Management Team Development: Recruit, train, and oversee Finance, Human Resources, and Administrative teams. Organizational Structure: Design and maintain the department's organizational structure with clearly defined roles and responsibilities to ensure an effective team with appropriate checks and balances. Capacity Building: Lead the provision of capacity building and training for local staff to ensure sustainable operational excellence. Duty of Care: Work closely with the HR team to ensure operational support for staff well-being, including safe housing, transportation, and environments that meet health and safety standards. Compliance: Ensure all HR processes (contracts, payroll, benefits) comply with Venezuelan labor laws and Project HOPE policies. 2. Strategic Financial Leadership Control Financial Systems: Set up and maintain financial controls and procedures in line with Project HOPE policies, donor regulations, and Venezuelan laws. Compliance Taxes: Partner with local counsel to ensure full compliance with local requirements, including taxes, levies, and statutory returns. Risk Management: Lead the identification and mitigation of financial and operational risks, maintaining extreme discretion and limited external visibility in the Venezuelan context. 3. Accounting Treasury Management Treasury: Manage all bank accounts and validate all cash and bank payments for accuracy and complete supporting documentation before authorizing. Financial Reporting: Oversee financial transactions and reports, ensuring accuracy and meeting all internal and external deadlines. Closures: Conduct financial accounting month-end closing, reconciliations, and weekly cash counts with the finance team. 4. Budget Stewardship Grants Management Budget Development: Collaborate with program managers to develop detailed budgets for new programs, ensuring shared distribution of running costs and eliminating financial shortfalls. Cash Forecasting: Lead monthly reviews of expenditures and cash forecasting to ensure accurate budget projections and timely funding requests MINIMUM QUALIFICATIONS: Education Experience Education: Master’s degree in accounting, audit, financial management, or a related field. Leadership: Minimum of five years of experience leading financial and administrative management for large-scale US government-funded programs. HR Management: Proven experience in recruiting, mentoring, and leading diverse teams in high-pressure or humanitarian environments. Donor Knowledge: Experience managing finances and compliance with other humanitarian donors (e.g., UNICEF, WHO, ECHO) is a plus. Technical Skills Knowledge Language: Professional fluency (oral and written) in both English and Spanish is required. Software: Proficiency with MS Word and Excel (advanced skills). Experience with QuickBooks is a plus Legal: Solid knowledge of Venezuelan labor laws and tax regulations. Core Competencies (Soft Skills) Interpersonal Skills: Strong management and leadership skills with a orientation toward customer satisfaction. Problem Solving: Strong organizational and problem-solving skills with an analytic approach. Resilience: Ability to work in harsh conditions and unstable environments, integrating well within multi-ethnic and multicultural teams. PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands: • While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment. • Must be able to communicate in verbal and written form, and must be able to travel internationally. • Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.” Work environment: • Typical office environment with exposure to a minimal noise level. • Emergency deployments may be in resource-deprived environments with austere living conditions. • Travel for extended periods may be by air and/or other modes of transportation. • While international travel is not a regular part of every job, programmatic needs may require it intermittently. • Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.” Due to the substantial number of inquiries, we receive, only candidates who have met the required experience qualifications for this position will be considered. No phone calls please. However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise. Thank you very much for your interest in Project HOPE.