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Travel Coordination
Administrative & Approval Processes
Communication & Coordination
Reporting & HQ Coordination
General Administrative Support
Job Description
- Manage and maintain the GCC Director’s calendar, including scheduling meetings, appointments, and internal/external engagements
- Coordinate meeting logistics, prepare agendas, and ensure timely follow-ups on action items
- Arrange and support executive-level meetings with GCC country heads and stakeholders
- Plan and organize domestic and international travel, including flights, accommodation, visas, and itineraries
- Ensure all travel arrangements align with company policies and executive preferences
- Handle and track internal approval workflows (e.g., expenses, contracts, and requests)
- Maintain organized documentation and records for easy retrieval and compliance
- Act as a key point of contact between the GCC Director and internal/external stakeholders
- Coordinate communication with GCC country heads and functional teams
- Draft, review, and manage correspondence, reports, and presentations
- Compile, prepare, and submit reports required by headquarters in a timely manner
- Follow up with GCC markets to gather necessary data and ensure accuracy and completeness
- Support the Director in preparing business updates, presentations, and executive summaries
- Ensure smooth day-to-day administrative operations of the GCC Director’s office
- Maintain confidentiality and handle sensitive information with discretion