Secretary, Assistant Principal - Middle School

Primary Purpose:
Under moderate supervision provide routine clerical support for the efficient operation of the professional staff office. Maintain current and accurate confidential student records.  Perform data entry, including attendance and discipline for the Public Education Information Management System (PEIMS) data.
 
Qualifications:
Education/Certification:
High school diploma or GED
 
Special Knowledge/Skills:
Knowledge of general office procedures
Proficient keyboarding and file maintenance skills
Basic math skills
Ability to use software to develop spreadsheets and databases, and do word processing
Ability to follow verbal and written instructions
Ability to maintain accurate and auditable records
Ability to perform a variety of tasks often changing assignment on short notice with some direction
Effective organizational, communication, and interpersonal skills
 
Experience:
Two (2) years secretarial experience
 
Major Responsibilities and Duties:

1. Provide general clerical support including word processing, data entry, filing, and file maintenance.
2. Collect and enter attendance and discipline data for PEIMS following District policies, the TEA Student Attendance Accounting Handbook, and PEIMS Data Standards.
3. Prepare and maintain physical and computerized records, including daily and six weeks student attendance, attendance back-up documentation, and discipline.
4. Assist parents, students and faculty with questions regarding student attendance.
5. Provide computer support to teaching staff and substitute teachers regarding attendance.
6. Maintain student records for ISS, DAEP, and after school and lunch detentions.
7. Receive incoming calls, take reliable and accurate messages, and route to appropriate staff.
8. Assist staff with scheduling of meetings and appointments.
9. Prepare instructional materials, meeting agendas, and campus communication as requested.
10. Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
11. Act as backup for other office personnel.
12. Maintain confidentiality of all student, staff, and other District information.
13. Maintain consistent punctuality and regular attendance.
14. Maintain positive community relations by establishing positive rapport with students, parents, and public.
15. Attend and participate in faculty meetings, staff development and serve on staff committees as required.
16. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills required. 

 
Supervisory Responsibilities:
None
 
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional district wide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Applicants for all positions are considered without regard to race, color, sex (including pregnancy), national origin, religion, age, disability, genetic information, veteran or military status, or any other legally protected status. Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice. The following person has been designated to handle inquiries regarding the non-discrimination policies: Director of Human Resources, 208 E. Brier St. Burnet, TX 78611; 512-756-2124.