Records Manager (Sheriff's Office)

Interested in joining the Douglas County Sheriff’s Office located between Colorado Springs and Denver in Castle Rock, Colorado? The Douglas County Sheriff’s Office has an opening for a Records Manager! We offer a generous benefits package including but not limited to medical, dental, vision, 401(a) mandatory 8% contribution with the County matching 8%. Additionally, Douglas County will match your 457 Deferred Compensation (pre-tax) $ for $ up to 3% of your annual salary. Furthermore, Douglas County offers: Basic Life Insurance and AD D, Short-Term and Long-Term Disability, Employee Assistance Plan. Supplemental Life Insurance, Long-Term Disability buy-up, Accident Insurance, and Critical Illness Insurance. Wellness Program – Peer Support, Chaplain Services, Medical Services (Psychological, Acupuncture, Massage Therapy, Chiropractic, Hormonal Therapy, Physical Therapy), Financial Resources, and Estate Planning. Public Service Loan Forgiveness opportunities for those who qualify. For a full list of benefits please review our For a more detailed overview please view the full Employee Benefit Guide . General Duties: Performs supervisory and administrative work, planning, organizing, and directing the activities of the Records Section. Work involves managing and supervising personnel, monitoring and resolving public and safety request issues, overseeing the release of records in accordance with state law and Office procedures, verifying the accuracy of computer entries, maintaining departmental files, and attending meetings and functions pertaining to the Records Unit. Supervision Exercised : Serves as the manager of the Records Section, to include supervision of personnel assigned to the Records Unit, CJRA Unit as well as other civilian staff within the Records Section. Oversees the daily operation of the Records Section to include scheduling, coordinating, evaluating, and the direct supervision of the staff assigned to the Records Unit. Supervision Received: Reports directly to the Division Chief of the Support Services Division. Consequence of Error: This work entails performing a variety of complex supervisory responsibilities. Consequence of error may result in budget overrun, reduction of services, and public perception of mismanagement and the creation of legal and/or personal liability for members of the Sheriff's Office involving both criminal and civil matters. Errors can also affect the livelihood and criminal history of the citizens. Violating release laws pertaining to the release of records could result in criminal prosecution and charges of Official Misconduct. Examples of Duties and Responsibilities: Serves as official Custodian of Records for the Sheriff’s Office. Acts as the Subject Matter Expert (SME) in the Colorado Criminal Justice Records Act (CCJRA) and the Colorado Open Records Act (CORA) as they apply to the Records Section and the Sheriff’s Office. Advises and consults with appropriate personnel and officials and other governmental agencies in operational matters; ensures compliance with the CCJRA and CORA. Management and supervisory decisions must be made daily in the absence of policy. Plans, organizes, and directs the activities of the Records Section in accordance with Sheriff’s Office policies and procedures and state laws. Manages, supervises, assigns, directs, and trains all personnel in the Records Section. Researching, writing, implementation of Standard Operating Procedures (SOPs), and CALEA accreditation compliance for the Section. Responsible for detailed and accurate SOPs adherence and that SOPs are maintained, routinely reviewed, and updated. Oversees certifications and re-certifications of assigned personnel. Makes recommendations for routine personnel matters including training, assigning, scheduling, and discipline. Responsible for records code tables and state statute tables in the Records Management System (RMS). Extensive knowledge of filing and record keeping techniques as required by CCJRA and State Archives to include auditing of files prior to destruction. Ability to deal with confidential and sensitive materials and records and maintain trust. Completes employee performance evaluations. Thorough understanding of the administrative process and the workings of the Sheriff’s Office. Performs administrative functions such as monitoring budget and expenditures, budget preparation, purchasing of equipment and supplies, and other reporting as required. Responsible for monitoring operations of data systems used by the Section. Develops maintenance programs and inventory validation for Section equipment. Ensures a constant and accurate flow of communication between the Section, and all other areas of the Sheriff’s Office, public, and outside agencies. Reviews and inspects, for accuracy all monthly reports produced by the Section. Deals with customers in escalated situations. Maintenance, verification, quality control, and retrieval of criminal justice records. May be required to work modified shifts. Develops and maintain a disaster recovery plan which provides for the protection of vital law enforcement records and meets the emergency data processing and information needs of the Office. Informs the Support Services Division Captain of general conditions, important developments or unusual conditions which may require the captain’s (Division Commander’s) attention. Testifies in court on record procedures when a subpoena is received. Performs other duties as assigned