Facility and Logistics Manager

Title: Facility and Logistics Manager

Reports To: Assistant Director of Operations

FLSA Status: Exempt

Salary Range: $70,000.00-73,000.00

Qualifications:

• Bachelor's Degree with experience facility management
• Knowledge and experience in managing infrastructure and construction
• Experience with electrical, plumbing, carpentry, HVAC, and building systems
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable 

Core Competencies:

• Strong desire to be part of a team that puts the needs of exceptional students first
• Ability to build and maintain positive relationships with many groups of people and students
• Demonstrated leadership and organizational skills
• Excellent interpersonal and verbal/written communication skill
• Effective collaborative problem-solving ability and independent work ethic

Duties and Responsibilities:

1. Supervise and coordinate the activities of maintenance workers, and vehicle maintenance.
2. Inspect school facilities regularly to identify issues with electrical, plumbing, HVAC, roofing, structural, and general maintenance.
3. Schedule and oversee preventive maintenance programs and regular inspections.
4. Respond promptly to maintenance requests and emergency repairs.
5. Maintain records of maintenance activities, inspections, and work orders.
6. Ensure compliance with health and safety regulations (OSHA, local building codes, fire extinguishers, etc.).
7. Coordinate with external contractors and vendors for specialized repairs and services.
8. Monitor and manage maintenance budget, including ordering supplies and approving purchases.
9. Develop maintenance schedules and assign tasks to staff.
10. Manage and oversee bidding requests for the department.
11. Provide training and guidance to maintenance personnel.
12. Ensure proper operation and maintenance of mechanical systems and security systems.
13. Assist with snow removal, landscaping, and seasonal upkeep of school grounds.
14. Report major maintenance issues and recommendations to administration.
15. Oversee and develop courier services.
16. Coordinate with lessor(s) as needed to ensure appropriate working conditions.
17. Coordinate, manage and execute maintenance work orders for all locations as determined by building and grounds help desk requests
18. Manage contracts maintenance
19. Develop, implement, and update emergency and crisis response plans and facilitate SASED's Safety Committee
20. Develop and coordinate long term facility planning
21. Coordinate and oversee execution of all mandated safety drills and maintain proper documentation.
22. Schedule, coordinate and manage all required inspections and ensure compliance with
23. Ensure water fountains are functioning, necessary water tests are scheduled, and filters are replaced.
24. Coordinate Air Quality Control testing as needed
25. Coordinate and maintain all necessary supplies for the maintenance department
26. Coordinate Pest management for SASED owned properties.
27. Oversee and coordinate summer work, moves, and cleaning, including recruitment of necessary summer workers.
28. Coordinate major cleaning of SASED owned properties.
29. Assist in Obtaining quotes for property management needs.
30. Coordinate storage needs and inventory.
31. Ensure daily safety checks for all vans/buses.
32. Coordinate, evaluate, and oversee SASED courier.
33. Develop, oversee and ensure compliance with accident procedures.
34. Oversee proper safety measures regarding equipment, supplies and the ability to safely transfer equipment and materials.
35. Maintain documentation for transportation logs and vehicle safety inspections
36. Research, compile, assimilate, support, and prepare accurate and organized documents, projects, presentations, and reports
37. Assist in determining needed supplies and equipment for the program, coordinate all ordering and purchase orders, credit card purchases, maintain an inventory of supplies, coordinate delivery of mail and equipment, and ensure all proper procedures are followed as well as appropriate records.
38. Assist with department budget development, coordinate purchase orders for the department, and oversee accounts.
39. Attend professional development opportunities and engage in ongoing education in order to support a system of learning and improvement and the overall efficiency and functioning of the organization, including staff meetings.
40. Maintain confidentiality in matters of student and staff personnel information
41. Other duties assigned by the supervisor.

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, bend, climb stairs, write, type, speak and listen. In addition, the employee will be required to twist and reach and crawl. Specific vision abilities required by this job include close, peripheral and distant vision. Ability to work in an office environment, sitting, standing, lifting-light and heavy, filing, operating office machines and computers, communicating with staff, visitors and others. May be required to use ladders, scaffolding, other lift equipment, and other types of mechanical equipment.

The noise level in the work environment ranges from quiet/moderate to loud. The employee is frequently required to interact with other staff and visitors. The employee is directly responsible for the safety and well-being of students.

The statements in the job description are intended to describe the general nature and level of the work to be performed by (an) individual(s) assigned to this position. They are not an exhaustive list of all duties and responsibilities related to the position. This job description will be reviewed periodically as duties and responsibilities change with business necessity and School Board Policy and procedures. Essential and marginal job functions are subject to modification. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Terms of Employment: 259-day work year at compensation set by the SASED Board of Directors.

Evaluation: Performance will be evaluated by the Assistant Director in accordance with the SASED Board of Directors policy on evaluation.