Secretary 2 - Waterbury Arts Magnet School (WAMS)

Waterbury Public Schools
 

JOB CLASSIFICATION TITLE:
Secretary II
 
DEPARTMENT:
Districtwide
 
FUNDING SOURCE:
Grants
 
BARGAINING UNIT CLASSIFICATION:
SEIU 3

REPORTS TO:
Initially works under the close supervision of an employee of higher grade; works more independently with acquired experience.
 
FLSA DESIGNATION:
Non-Exempt, Full-Time, 35hrs/wk., 12 months, $18.22 Hourly Rate. Note: This is a Full-Time, Union, grant-funded position with benefits that exists as long as funds are available.

PART I - SUMMARY OF CLASSIFICATION 
This class performs the full range of professional, secretarial and clerical support. Also furnishes the public and staff with courteous, effective and timely information and service.
 
PART II - MINIMUM KNOWLEDGE, SKILLS AND ABILITIES
 
A. EDUCATION AND EXPERIENCE:
 
General Experience: 

1. Three or more years of experience in clerical/secretarial work. 

Substitution Allowed:
 
1. College training in Business or Secretarial Science may be substituted for general office experience. 
B. CREDENTIALS:
 
C. LICENSURES, CERTIFICATIONS AND OTHER REQUIREMENTS: 
Incumbents in this class may be required to possess a current CT Motor Vehicle Class D Operator License.
 
D. CONTINUING EDUCATION REQUIREMENTS:
 
E. KNOWLEDGE, SKILLS AND ABILITIES: 

1. Knowledge of general office principles and procedures utilizing IBM compatible computers (Windows, Excel, Access, PowerPoint, Internet, etc.).
2. Excellent communication, interpersonal and telephone skills.
3. Knowledge of Data Base Entry.
4. Ability to develop and maintain filing system.
5. Familiar with business communication and business mathematics.
6. Ability to schedule and prioritize.
7. Some bookkeeping knowledge.
8. Helpful, with ability to work on multiple tasks.
9. Must employ good judgement, tact and courtesy.
10. Ability to perform tasks with little or no supervision.
11. Bi-Lingual preferred

PART III - POSITION SUPERVISES: 
N/A 
PART IV - ESSENTIAL FUNCTIONS 
The following identifies the primary and essential functions of the position and is not intended to be an exhaustive listing of all duties:
 
1. CORRESPONDENCE: Types documents, correspondence, forms and other related material. 

1. FILING: Performs basic and complex processing tasks such as sorting, numbering, coding and filing forms and documents.
2. INTERPERSONAL: Serves as a receptionist, greeting the public, answering the phones and handling routine inquiries.
3. PROCESSING: Operates standard office machines. Maintains inventory and orders supplies. Reviews information and material for accuracy and completeness. Organizes and schedules meetings, workshops and interviews for the program. Handles classified material to ensure confidentiality. Maintains records of State, local and federal reports and budgets. Reviews, sorts and distributes mail. Attends meetings and conferences as needed.
4. Performs related duties as assigned by the Grants Supervisor. 

PART V - Working Conditions, Physical and Mental Requirements 
 
Physical Requirements: 
 
Employees appointed to positions in this class must have adequate physical strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness as to be able to perform the duties of the class. A physical examination may be required.
 
Frequency: Place an "X" in each box that is appropriate to your job. 

 
THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY THE EMPLOYEE ASSIGNED TO THIS POSITION. THEY ARE NOT TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL JOB RESPONSIBILITIES AND DUTIES PERFORMED BY PERSONNEL SO CLASSIFIED.
 
Waterbury Public Schools is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the District when necessary.