Department Secretary - Facilities Department

Job Description
Title: Department Secretary - Facilities Department
Typist (Civil Service)
 
Qualifications:

1. Effective communication and problem solving skills.
2. Ability to problem solve in a fast paced work environment
3. Ability to work collaboratively in an educational setting.
4. Ability to multi task and meet realistic deadlines.
5. Regular and predictable attendance
6. Qualified to be employed as a Typist per Civil Service and NYS Education Department guidelines.
7. Skilled in developing spreadsheets, professional correspondence, and use of web-based information systems
8. High level of organization
9. Ability to sit and stand for extended periods of time.
10. Ability to lift and maneuver general office materials and other objects as needed. 

Responsibilities Shall include but are not limited to the following:

1. Attend meetings as needed
2. Follow directives (written, oral, electronic)
3. Regular use of school email
4. General Typist assignments
5. Safe and efficient operation of district office machines.
6. Secretary to department administration, responsible to schedule appointments, generate correspondence for department administration, and other duties as requested
7. Types correspondence, memos, reports, bulletins, records, etc., as requested
8. Receives telephone messages and relays information to appropriate personnel
9. Files all correspondence, reports, etc., as required
10. Distributes incoming/outgoing mail to appropriate buildings/personnel
11. Specific clerical assignments related to supervisor's area of responsibility
12. Other assigned duties and/or responsibilities which may be deemed appropriate by the supervisors.
13. Maintain Data Security as applicable.
14. Maintain confidentiality with staff, students, and family information.
15. Operate in a respectful, responsible manner

 
Reports to: Department Administrator
 
Salary: Minimum starting salary $ 19.62/hour (negotiable based on experience) as per the Civil Service Employees Association agreement. Contracts can be found on the Victor Central School District website on the Human Resources page.