Contract Specialist I-II - Information Technology Division

Join our team as a Contract Specialist for the Business Operations team within the IT Division in Austin, TX! We’re searching for a self-driven individual who thrives in fast-paced environments and collaborates effectively with cross-functional teams. In this role, you’ll be essential in managing our contractual obligations for staff aug resource management. The ideal candidate will excel both independently and as part of a team, demonstrating the ability to prioritize assignments with meticulous attention to detail, even under limited supervision. If you’re prepared to contribute to our organization’s success and help shape the future, we want to hear from you.

Apply now to be part of our dynamic team!

The Texas Department of Transportation reserves the sole right to determine the level of position based on the applicant’s work experience, education, skill level, and all other appropriate factors and based on business needs.

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties:

• Assists with recommending policy and/or procedure changes.
• Serves as a central point of contact for vendors and internal stakeholders, ensuring consistent communication, proper documentation, and timely issue resolution.
• Assists in researching state and federal statutes and opinions, Department policies and previous contracts.
• Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
• Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
• Prepares specifications for solicitations, develop procurement documents; and maintains contracting records.
• Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing and payment
• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
• Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience: 

Contract Specialist I: 1 year in contract administration, administrative support, bookkeeping or accounting.

Contract Specialist II: 2 years in contract administration, administrative support, bookkeeping or accounting.

Related graduate-level education may be substituted for experience on a year-per-year basis.

Licenses and Certifications: 

• Valid driver’s license. This position requires driving a state vehicle.
• Certified Texas Contract Manager (CTCM) earned within 6 months to a year of hire date.

Preferred Qualifications:

Competencies:

• Applicable computer operating systems and relevant applications
• Contract administration/management systems
• Applicable laws, rules, and regulations
• Developing, interpreting, and implementing policies, procedures, and technical information
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording
  meeting notes, record keeping and records management
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing
  documents for clarity and consistency
•  Prioritizing and organizing work assignments
• Preparing and maintaining confidential and sensitive records, files and reports
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that
  support business objectives and goals

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. 

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information