Office Administrator IV - Chicago, IL

What You'll Do

• Serve as the primary point of contact for office operations, including vendor coordination and building management
• Oversee shipping and receiving, including mail distribution and outgoing shipments
• Manage conference room and showroom scheduling, supporting meetings, trainings, and customer visits
• Coordinate and support on-site events, including logistics, catering, and setup
• Provide administrative support across multiple studio locations (Chicago, Reno, Las Vegas)
• Arrange travel and prepare expense reports, ensuring accuracy and compliance with company policies
• Maintain office facilities by coordinating repairs, maintenance, and vendor services
• Greet and assist guests, creating a professional and welcoming office environment
• Support leadership with calendar management, scheduling, and special projects
• Troubleshoot basic office technology issues or coordinate support as needed
• Act as a general “go-to” resource for employees and operational needs

What We're Looking For

• 3+ years of experience in administrative, office management, or executive support roles
• Strong organizational skills with the ability to manage multiple priorities independently
• Excellent communication and interpersonal skills, with a customer-service mindset
• Proficiency in Microsoft Office 365 (Outlook, Teams, Excel, Word, PowerPoint)
• Experience coordinating travel, expenses, meetings, and events
• Ability to work cross-functionally with internal teams, vendors, and leadership
• Strong problem-solving skills and attention to detail
• Associate degree or equivalent experience required; bachelor’s degree preferred
• Comfortable working in a fast-paced environment with changing priorities

Keys to Success

• Highly organized and able to juggle multiple tasks without losing attention to detail
• Proactive and resourceful, anticipating needs before they arise
• Strong relationship builder who can effectively partner with diverse teams and personalities
• Clear and confident communicator with a professional presence
• Adaptable and flexible in a dynamic, evolving work environment
• Demonstrates accountability, sound judgment, and the ability to work with minimal supervision

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