Field/DMLSS Clerk

POSITION SUMMARY:

Performs a combination of clerical tasks to support office, business, or administrative operations by performing the following duties:

• Maintains Records
• Receives, prepares, or verifies documents.
• Searches for and compiles information and data.
• Responds to routine requests with standard answers (by phone, in person, or by correspondence).
• Perform other routine office work (e.g., typing, filing, or operating a keyboard-controlled data entry device to transcribe data into a form suitable for data processing).
  Codes and files documents in an extensive alphabetical file.
• Makes simple adaptations and interpretations of a limited number of substantive guides and manuals. 

RESPONSIBILITIES AND DUTIES:

• Provides all administrative support functions including all required clerical duties (i.e. telephone responsibilities, generating, maintaining Government & Valiant
  reports, personnel records, time cards, etc.)  
• Maintain a suspense or correspondence tracking system ensuring timely response to correspondence and reports  
• Maintains Purchase Order (PO) Log, files PO documents; 
• Ensures POs are assigned material orders are placed and are documented correctly  
• Will serve as the overall key custodian, have responsibility to implement the Government provided Key Control Plan utilizing the Valiant Key Control SOP  
• Will serve as the GFE custodian and receive/account for all government provided facilities and equipment  
• Handles Uniform Inventory and replacement orders with outside contractor  
• Serves as HR onsite, payroll, tracks & files all employee certifications & licenses, training, immunizations & health records  
• Will maintain log book of Subcontractors’ certifications and licenses  
• Generates personnel files as each employee is engaged and maintains these files in an up-to-date and accurate condition that is code compliant  
• Schedules training for MTF staff, coordinating accident reports and maintains O&M library; serves as custodian to receipt/account for Government Furnished Facilities & Equipment  
• Maintains O&M technical library  
• Maintains DMLSS ensuring it is up-to-date: DMLSS Functions include: Facility Management Inventories, Work Request Management, Project Management, Preventive
  Maintenance Program, and Drawing Management  
• Generates monthly and weekly PM schedules from DMLSS  
• Assists PM/CA and QCM/SSHO with miscellaneous Deliverables to Customer and to Corporate 

QUALIFICATION REQUIREMENTS:

• Must have a familiarity with office unit procedures.  
• Two years’ experience using Micro Soft Office products, especially MS Excel and Word.  
• Experience with DMLSS system is desirable but is not a mandatory.  
• Working knowledge and familiarity with current JCAHO EOC standards for either healthcare or ambulatory healthcare occupancies, as required, by the work site is desirable but is not mandatory.  
• Working knowledge and familiarity with current National Fire Protection codes and standards for medical facilities is desirable but is not mandatory.  
• Working knowledge and familiarity with current OSHA requirements for medical facilities is desirable but is not mandatory.  
• A working knowledge, familiarity or background in medical facilities management is desirable but is not mandatory.  

EDUCATIONAL REQUIREMENTS:

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and
  experience.  
• Computer Aided Design (CAD) expertise is desirable but not mandatory. 

QHSE REQUIREMENTS:

• Take reasonable care for the Health and Safety of yourself and other persons who may be affected by your actions or omissions.  
• Observe and comply with company’s Health, Safety, and Environmental Policies at all times.  
• Conform to all Safety Instructions given by those with a higher responsibility for Health and Safety.  
• Report all hazards, potential hazards or dangerous situations, including damaged or mislaid personal protective equipment to your supervisor or Safety Representative.  
• Report Environmental impacts, anything that results in a change to the Environment as a result of Valiant’s activities, products or services.  
• Participate in the achievement of Valiant’s QHSE objectives and targets, both those at departmental and company level.  

PHYSICAL REQUIREMENTS:  

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  
• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.  
• The employee must occasionally lift and/or move up to 50 pounds.  

DIRECT REPORTS: NO 

ADDITIONAL REQUIREMENTS:

• Must complete background checks and facility related training  
• Will be required to possess valid state and facility licenses to operate a vehicle in the performance of their duties  
• Shift: 0700 - 1600 

CORE VALUES:

INTEGRITY - Honesty, Trust and Respect in every situation 

EXCELLENCE - Performance, Effectiveness, Quality, and Safety in everything we do 

INNOVATION - Embracing new ideas and best practice in every service that we provide 

Valiant Integrated Services is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard
to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.