Assistant Director Administrative and Business Operations - Ophthalmology

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

UTHealth Houston's Ophthalmology Department is hiring for an Assistant Director Administrative and Business Operations to join their team of professionals. The Assistant Director coordinates administrative and business operations, including fiscal management, human resources, purchasing, space and facilities management, and internal and external liaison activities. Oversees budgeting and financial reporting, monitors expenditures across multiple funding sources (contracts, grants, gifts, and clinical income), prepares cost studies and business plans for faculty recruits, and ensures effective internal controls and regulatory compliance. Manages renovations, space utilization, and equipment inventory to support efficient operations; serves as the primary business liaison with institutional and external stakeholders; and directs all HR functions, including recruitment, onboarding, performance management, professional development, and salary planning.

Location: 6400 Fannin Street, Houston, TX 77030

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year) 
• The longer you stay, the more vacation you’ll accrue! 
• Longevity Pay (Monthly payments after two years of service) 
• Build your future with our awesome retirement/pension plan! 

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as... 

• Free financial and legal counseling 
• Free mental health counseling services 
• Gym membership discounts and access to wellness programs 
• Other employee discounts including entertainment, car rentals, cell phones, etc. 
• Resources for child and elder care 
• Plus many more! 

Position Summary:

Serves as the Chief Administrative and Business Officer for a complex Center or one or more complex departmental Division. Is accountable for the overall planning, implementation, evaluation, and coordination of the administrative and financial activities.

Position Key Accountabilities:

• Coordinates the Center or Division's administrative/business management activities, which include fiscal management, personnel management, space management and liaison activities.
• Prepares cost studies and management fiscal reports, monitors expenditures against the budget. Fund sources for the budget include those derived from contracts, grants, gift funds, and patient clinical income
• Coordinates renovations and implements a plan to ensure the optimal utilization of all of the Center or Division's facility space. A component of this plan develops and implements a frequent, regularly scheduled update of Center or Divisional equipment and space inventories.
• Serves as the primary liaison for business activities within the Center or Division between the central office of the Department in the McGovern Medical School, the Health Science Accounting Department, the Development Office, the McGovern Medical School Dean's Office and as needed, any entities external to the Health Science Center when necessary.
• Develops professional relationships with peers, superiors, subordinates, and with Health Science Center MSRDP Plan personnel, Data Processing Department, Purchasing Department, Human Resources, Budget personnel and Payroll.
• Responsible for all purchasing duties associated with the Center or Division.
• Responsible for preparing business plans for faculty recruits; coordinating with essential personnel
• Responsible for the design, execution and effectiveness of a system of internal controls which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable and compliant with applicable laws, regulations, policies and procedures.
• Manages Human Resources activities of department in regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
• Performs other duties as assigned.

Certification/Skills:

• None

Minimum Education:

Bachelor's Degree in a related field required May substitute required education with equivalent years of experience beyond the minimum experience requirement.

Minimum Experience:

5 years of business experience required

Physical Requirements:

Exerts up to 50 pounds of force occasionally and/or up to 20 pounds frequently and/or up to 10 pounds constantly to move objects.

Security Sensitive:

This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.

Residency Requirement:

Employees must permanently reside and work in the State of Texas.