Fiscal Support Coordinator

Fiscal Support Coordinator
 

CLASS SUMMARY
Incumbents are responsible for assisting with the coordination of accounting office activities.

DISTINGUISHING CHARACTERISTICS
The Fixed Assets Fiscal Support Coordinator is the third level in a three level fiscal support series. The Fiscal Support Coordinator is distinguished from the Fiscal Support Specialist by its accounting office coordination responsibilities.

ESSENTIAL DUTIES (These duties are a representative sample; position assignments may vary.)

• Prepares deposits for District clearing account and deposits with County Treasurer.
• Participates in the bid process, which may include: maintaining bid calendars; preparing specifications and bid conditions; making recommendations on bidders to the Governing Board; and/or, performing other related duties.
• Performs reconciliation of budget and expense reports; reconciles cash to the County Treasurer.
• Reconciles District checking accounts.
• Maintains financial records for State and Federal grant programs and assists Grant Administrator with the preparation of financial reports.
• Maintains general fixed asset records; reconciles fixed assets.
• Maintains and reconciles student activity accounts; prepares monthly Governing Board reports and year-end reports.
• Prepares and sitributes monthly financial reports to District Administrators.
• Prepares monthly budget and expense reports for Governing Board.
• Records and reports District Extracurricular Activity Fees revenue and expense to school Principals and Department of Revenue.
• Monitors all E-Rate revenue, expenses, and reimbursements.
• Prepares billing for accounts receivable.
• Compiles and prepares quarterly Medicaid Reimbursement report.
• Performs other duties of a similar nature or level.

KNOWLEDGE (position requirements at entry)
Knowledge of:

• General office procedures
• Customer service principles
• Recordkeeping practices and procedures
• Modern office equipment
• Bookkeeping principles
• Basic accounting principles
• Basic mathematical concepts
• Applicable local, state and federal laws and regulations
• Basic budgeting principles and practices.

SKILLS (position requirements at entry)
Skill in:

• Using a computer and related software applications
• Operating modern office equipment
• Providing customer service
• Entering information into a database
• Using a 10-key machine
• Balancing and reconciling financial data
• Reconciling financial accounts
• Typing
• Preparing bank deposits
• Monitoring and maintaining a variety of financial records and accounts
• Compiling and preparing reports
• Preparing accounts receivable billings
• Maintaining records
• Filing
• Processing information and paperwork
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

TRAINING AND EXPERIENCE (position requirements at entry):

High School Diploma or General Equivalency Diploma (G.E.D.), and two years of related accounting experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Associate's Degree in Accounting preferred.

LICENSING REQUIREMENTS (position requirements at entry):
None Required

PHYSICAL REQUIREMENTS 
Positions in this class typically require: fingering, grasping, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

NOTE:
The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

TERMS OF EMPLOYMENT

REPORTS TO: Department Administrator

LOCATION: Business Services

SUPERVISES: NA

CALENDAR: 12-Month; Benefitted

JOB CATEGORY: Classified

BEGINNING SALARY: As approved by the Governing Board 

BENEFITS: As approved by the Governing Board

DEADLINE FOR APPLICATION: Until filled