Senior Administrative Specialist to Vascular Surgery

Job Summary:

Obtains authorizations for clinic procedures, insurance verifications; maintains referrals work queue and EPIC depot.

• Manage Department incoming and outgoing invoices
• Manage and distribute Organ Procurement Log
• Manage Providers allotment
• Answer the telephone, take accurate messages, transfer calls to appropriate staff or handle calls that are appropriate
• Maintain provider schedules and adjust templates when needed
• Assist with scheduling follow up appointments in the outpatient practice as requested by the practice policy
• Clinic check in and check out
• Coordinate review and approval of very high volume, time sensitive, confidential, and complicated documents
• Ensure all files have proper documentation (CVs, personal statements, publications, external reviewer letters, etc.)
• Coordinate calendar, schedule meetings, conference calls and other appointments for Vascular Surgery
• Travel and accommodation arrangements
• Handle mail and other correspondences; screen telephone calls and return calls
• Edit and proofread a wide range of documents
• Prepare and process expense reimbursements
• Liaison for the division with integral departments with the hospital and community organizations
• Act as the central coordinator for the Section and MSG related activities, including divisional meetings, retreats, CME courses, and other related activities. Coordinate scheduling of these events. Including: announcements, travel and hotel accommodations, prepare and distribute meeting materials, arrange meeting space and provide on-site support
• Assist with CV, educational and clinic portfolios for supporting faculty
• Coordinate yearly endowed lecture

Minimum Qualifications:

Associates Degree or pertinent college level courses and four years of administrative healthcare experience. Will consider equivalent combination of education and experience.

Preferred Qualifications:

 

Work Days:

Monday - Friday 7:30 am - 4:00 pm

Message to Applicants:

Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays

G5: $23.49 - $36.23

Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.

Recruitment Office: MedBest Medical Management